Office and Facilities Manager - Events

England, London, City of London
04 Oct 2016
01 Nov 2016
Rachel Scott
Job Title
Office Manager
Industry Sector
Contract Type
Full Time

The Company

Handle Recruitment are delighted to be working with an award winning events company to find an Office and Facilities Manager for a maternity cover contract of 9-12 months. This is an exciting opportunity for an experienced Office and Facilities Manager to join a successful with a global presence.

The Role

We are looking for a confident individual who has a strong sense of initiative, is a self-starter and is able to thrive within a fast paced, global organisation. The ideal candidate will be comfortable with liaising with all levels of seniority and have a discreet approach when dealing with sensitive information about the business. The duties of this role involve:

  • Management and upkeep of the office environment. Responsible for overseeing and resolving all office and building management issues.
  • Management of any external maintenance contractors and overseeing work carried out.
  • Involved in procurement and negotiating the best deals for the business.
  • Ensuring up to date spreadsheets on all finance related costs and producing weekly reports for the Finance Director outlining spend.
  • Overseeing and managing the relationship with external Facilities suppliers.
  • Acting as the Health and Safety representative for the business.
  • Booking and coordinating freight transport
  • Assisting towards Health & Safety / welfare plans and procedures for staff when on site for company events.
  • Work alongside HR in driving and maintaining a highly engaged workplace.
  • Responsibility for desks and capacity planning.
  • Overseeing the ordering of catering, stationery and office supplies.
  • Assisting in the organisation of internal staff events and parties.
  • Overseeing and coordinating bookings for meeting rooms and preparing rooms as needed
  • Meeting and greeting visitors, answering the telephone and filtering calls when necessary
  • Dealing with all post and franking, booking local and international couriers online and tracking deliveries
  • Taking responsibility for all matters relating to archiving of material and documents for all events.

To be considered for this role, we are looking for:

  • Previous Office Management experience
  • Previous experience of working in a large organisation (ideally 100+ people)
  • Previous experience of overseeing office moves and relocation's
  • Proven knowledge of health & Safety legislation and implementation of policies

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.