PA to Director / Founder

England, London
£35000 - £40000 per annum
28 Sep 2016
26 Oct 2016
LW / 0004
Lauren Walker
Job Title
Industry Sector
Contract Type
Full Time

A leading architectural firm in London have a requirement for a Senior PA to provide administrative support on a personal and business level to the Founder and Director of the firm.

Working alongside their existing PA, the role will involve:

  • Inbox management - flagging emails, ensuring responses are drafted, checking sent items for anything that needs to be dealt with
  • Answering general queries to the office by telephone, post and email
  • Preparing briefing notes and liaising with other Partners for background information for meetings where necessary
  • Preparing correspondence (letters and emails) on the Director's behalf - either taken by dictation or typed from handwritten notes
  • Communication with the firms associates and consultants
  • Making personal appointments, purchasing personal effects and maintaining related records
  • Tasks as required relating to the Director's property portfolio
  • Assistance to the founder and their family with personal affairs
  • Managing expenses and petty cash, paying bills and purchasing items as required
  • Researching and booking all personal travel abroad and providing detailed itineraries for each trip
  • Assisting with organisation of personal and business focused events including invitation mail outs
  • Managing business cards and office and personal contacts databases using Outlook and Pipedrive
  • Maintaining hard copy and electronic filing systems including the Director's personal archives
  • Taking responsibility for anything related to the founders private appointments
  • Taking responsibility for working alongside the Director on other long term projects as and when they arise - the scope of which will be broad and varied
  • Typing of notes and minutes from meetings
  • Covering for other Assistants and the Reception desk when required

This role is for an immediate start.