Team Assistant / PA - Global Asset Manager - £16-18 per hour

Team Assistant / PA - Global Asset Manager - £16-18 per hour - On-going temporary

A largely successful Asset Manager is looking to recruit a first class Team Assistant / PA to join their Strategic Clients division in a really varied role with lots of exposure across the company.

The main purpose of this role is to provide an efficient and professional Team Assistant / PA support to the team, including 1 Managing Director, 2 Directors and 2 Vice Presidents with wider support to 4 Associates. The successful individual will also help to arrange events for the team for their high profile clients.

This is a fantastic opportunity for a Team Assistant / PA wishing to progress further within a secretarial career in Financial Services!

The Team Assistant / PA responsibilities include, but will not be limited to:
*Liaise with clients on a daily basis to organise meetings/conference calls/lunches
*Book meeting rooms/refreshments
*Book restaurants
*Transport/Taxi
*Print documentation
*Organise pre-meetings for upcoming client meetings
*Put all client meetings/conference calls in the diary and provide phone coverage for the team
*Cash and card expenses, sign off invoices
*Log IT issues for the team and follow them up
*Organise the weekly team meeting, make a recurring room booking and update when necessary, create and print the agenda
*Set up new starters for the team
*Work with Institutional Marketing on events
*Help to collate an invite list, collate responses, and liaise with Marketing on a regular basis with any updates.
*Chase the team to contact their clients who haven't responded.
*Organise Clients breakfasts/lunches with ExCo.
*Collate presentations from speakers for the Monday Morning Meeting, amalgamate them, then on Monday morning set up the Webex and dial in details in the room.
*Liaise with other Admin Assistants to arrange holiday cover
*Stationery orders, mail merges, ordering toners etc.
*Process legal/general documents by scanning and saving to the client file then emailing to the relevant departments
*Update the database with client details such as change of address/phone number
*Arrange couriers and special deliveries
*Update holiday spread sheet with new starters
*Order stationery/photocopying/filing/post/ mail merges
Financial Services experience is a MUST, as is experience of working in a fast paced, challenging and client facing environment to enable a smooth transition into this role! If you feel you would be able to hit the ground running and confidently work in such a role, please apply now!

Key words - Team Assistant, PA, Personal Assistant, Asset Management, Investment Management, client facing, Liverpool Street, City of London


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