Receptionist/Administrator

Urgently required - 2nd jobber - superb opportunity within Private Equity!

My client who is a highly successful private equity firm based in the West End is looking for an experienced front house individual to provide a first class customer service and admin support to junior managers within the organization. This is a great opportunity to grow and develop your secretarial and office management skills.

Duties will include:

Reception Duties

• Receiving, greeting and directing clients and other visitors and providing them with refreshments.
• Maintaining visitor records and monitoring security of all visitors to the offices.
• Ensuring meeting rooms are kept clean and tidy at all times and co-ordinating the provision of audio/visual equipment.
• Responsible for the operation of the switchboard and reviewing all incoming calls.
• Responsible for maintenance of the office, e.g. liaising with cleaners, plant displays, pest control, air con, facilities suppliers, phones etc.
• Management of all stationery, office supplies and kitchen provisions including food and beverages for breakfast and lunch meetings.
• Responsible for printer, photocopier and fax machine maintenance - ensuring printers are well stocked of paper and toner at all times.
• Responsible for the management of invoices - recording and logging all invoices Updating and maintaining all staff contact records.
• Management of all petty cash.
• Management of all post in and out of the organisation.
• Managing couriers and taxis.
• Completing expenses claims for junior members of the team.
• Assisting other members of the support team when necessary - e.g. printing and binding; adding records to CRM. Person Specification:

• Previous experience of working within a busy office.
• Well presented with a good level of common sense.
• Excellent time management skills and the ability to manage multiple tasks and projects simultaneously in a calm manner.
• Proactive, self-starter with a 'can do' attitude.
• Flexible, willing to learn and a team player.
• Strong communication skills combined with a strong service ethic.
• Good negotiation and influencing skills particularly in relation to managing suppliers.
• Ability to work under pressure.
• Essential knowledge of IT and a good aptitude in all MS office applications (Outlook, Word, Excel, PowerPoint)
• Collaborative and supportive.
• GCSE/A level qualifications.