England, London
£24000 - £25000 per annum + plus benefits
27 Sep 2016
25 Oct 2016
MM - 4520
Mary Marcus
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

Urgently required - 2nd jobber - superb opportunity within Private Equity!

My client who is a highly successful private equity firm based in the West End is looking for an experienced front house individual to provide a first class customer service and admin support to junior managers within the organization. This is a great opportunity to grow and develop your secretarial and office management skills.

Duties will include:

Reception Duties

  • Receiving, greeting and directing clients and other visitors and providing them with refreshments.
  • Maintaining visitor records and monitoring security of all visitors to the offices.
  • Ensuring meeting rooms are kept clean and tidy at all times and co-ordinating the provision of audio/visual equipment.
  • Responsible for the operation of the switchboard and reviewing all incoming calls.
  • Responsible for maintenance of the office, e.g. liaising with cleaners, plant displays, pest control, air con, facilities suppliers, phones etc.
  • Management of all stationery, office supplies and kitchen provisions including food and beverages for breakfast and lunch meetings.
  • Responsible for printer, photocopier and fax machine maintenance - ensuring printers are well stocked of paper and toner at all times.
  • Responsible for the management of invoices - recording and logging all invoices Updating and maintaining all staff contact records.
  • Management of all petty cash.
  • Management of all post in and out of the organisation.
  • Managing couriers and taxis.
  • Completing expenses claims for junior members of the team.
  • Assisting other members of the support team when necessary - e.g. printing and binding; adding records to CRM. Person Specification:
  • Previous experience of working within a busy office.
  • Well presented with a good level of common sense.
  • Excellent time management skills and the ability to manage multiple tasks and projects simultaneously in a calm manner.
  • Proactive, self-starter with a 'can do' attitude.
  • Flexible, willing to learn and a team player.
  • Strong communication skills combined with a strong service ethic.
  • Good negotiation and influencing skills particularly in relation to managing suppliers.
  • Ability to work under pressure.
  • Essential knowledge of IT and a good aptitude in all MS office applications (Outlook, Word, Excel, PowerPoint)
  • Collaborative and supportive.
  • GCSE/A level qualifications.