PA to Chief Financial Officer

England, London, City of London
£38000 - £40000 per annum
27 Sep 2016
25 Oct 2016
Jenny Hamilton
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

A pioneering investment bank requires an experienced PA to support their Chief Finance Officer on a 1:1 basis

Key Responsibilities

  • Full administrative support for the CFO including inbox management, diary management, and travel arrangements giving consideration to the Corporate Calendar;
  • Management of CFO's attendance at various committees, including preparation of papers, monitoring of minutes, monitoring of actions and their progress;
  • Accurate and timely minute taking for meetings chaired by the CFO including tracking of and follow-up on actions;
  • Implementing and maintaining an efficient and effective document management system for the CFO, ensuring regular and frequent audit and update;
  • Drafting / amending documents and PowerPoint presentations as and when required;
  • Managing / maintaining weekly meetings with direct reports including tracking actions and the appraisal process;
  • Managing a repository of all key documents / actions for key CFO projects;
  • Managing a signing register for the CFO ensuring all documents that require the CFO sign-off are correctly supported and recording any such sign-offs.
  • Maintaining clear desk policy for the CFO.
  • Planning, updating and tracking a detailed Learning and Development log for the CFO including ensuring all professional memberships are renewed and CPD requirements are met.
  • Making any decisions on expenditure with all due prudence and with all relevant authorisations in place;
  • Managing the expenses of the CFO, including processing expense claims and general administration;
  • Managing the relationship with the Bank's corporate card provider and liaising with Finance Department;
  • Managing the Bank's FX Petty Cash.

Skills and Experience

  • Experience of supporting up to Board level within financial services is essential
  • Advanced knowledge of all Microsoft Office applications
  • Excellent communication skills at all levels;
  • Proactive approach and ability to use initiative;
  • Confident character, able to adapt in demanding circumstances;
  • Excellent attention to detail;
  • Must be innovative, providing solutions which are appropriate for the business and fit for purpose.

If you possess the relevant skills and experience, please submit your CV today