Team PA - Property company
Global property company in the west end has a hands on role supporting a team of four in the planning department.
Full range of Secretarial/PA duties for four main Partners and other fee-earners in the Planning/Development team as well as providing support across the whole P&D team working closely with the support group. A degree of flexibility in assisting one another where possible is essential.
Extensive diary management; booking meetings both internally and with clients, and occasionally off site; arranging meeting rooms; and ordering refreshments as and when required.
Updating and managing schedules and running reports as directed by Partners.
Answering telephones for and on behalf of partners and fee-earners, taking messages and passing to alternative team members as appropriate. Dealing with internal and external queries wherever possible.
Copy typing up, and formatting, of reports.
Assisting the Partners by coordinating and recording business development activity within the department
Completing timesheets for the department on a monthly basis, entering these into the system.
Creating invoices and generating invoice numbers and billing guides from the firm's computerised invoicing system and keeping a record of invoices sent, chasing clients where necessary.
Dealing with incoming and outgoing mail.
General office duties to ensure the smooth running of the department including filing, copying, binding, scanning and correspondence as and when necessary.
Suitable candidates should have ideally worked in professional environment and be used to supporting a team.
Excellent IT skills are required and 60wpm.
"due to overwhelming add response we can only contact successful candidates"