Administrator for Property Sector

London (Central), London (Greater)
26 Sep 2016
24 Oct 2016
Job Title
Industry Sector
Contract Type
Full Time

Property Sector

Administrator  – Sales and Lease Extensions

£18,500 per annum



Job purpose: To perform all responsibilities under each lease agreement involving our clients, and to administer each account on a daily basis for each area of company. We provide information in accordance with relevant legislation and industry best practice and to ensure our communication is jargon-free and easy to understand. To seek, to learn and continuously develop your knowledge and skillset to meet the needs of the business.

Key accountabilities (not exhaustive):

  1. Main point of contact for all initial lessee enquiries regarding lease extensions and freehold sales.
  2. Full file management pre-instruction; processing applications through to offer including lease reviews for valuation purposes.
  3. Assist with management of the existing pipeline; providing and detailing updates, forwarding information to lessees and solicitors when requested, providing instructions.
  4. Assisting with team administration.
  5. Assisting with teams’ overall targets to ensure split on extensions in favour of voluntary applications.
  6. Database Maintenance and information cleansing.
  7. Dealing with leaseholder queries verbally and in written form including email.
  8. Participate in companywide initiatives both internally and for external clients.
  9. Maintaining and updating the in-house database in accordance with correspondence and other communications exchanged with leaseholders or their solicitors.
  10. Reviewing and extracting information from various sources including external bodies and Land Registry.
  11. Designing and reporting on Qube for internal & external management.

Skills and knowledge: Essential

  • Minimum of GCSE and A Levels or equivalent in English and Maths, with a result of C or above.
  • Some property experience ideally in the Landlord and Tenant field or the ability to demonstrate an equivalent knowledge.
  • Accuracy and Attention to detail, with suitable accountability.
  • Good organisation skills.
  • Polite and well presented.
  • Confident Telephone manner.
  • Competent using standard Microsoft packages particularly excel.
  • Able to work according to set procedures and follow instructions.

Skills and knowledge: desirable

  • Previous experience of working within the landlord and tenant legislation.
  • Educated to degree level.
  • Basic understanding of leases and leasehold property.
  • Experience of working within a customer focused environment.
  • Any knowledge of the Qube property management system.

Proven experience of building and maintaining relationships with external suppliers and clients

Please send your CV for immediate consideration.