Executive Assistant (EA)/Office Manager- London

England, London, City of London
£50000 per annum
21 Sep 2016
19 Oct 2016
Job Title
Industry Sector
Contract Type
Full Time

Our client, a start-up insurance and reinsurance firm are looking for an EA and Office Manager to join their team on a nine month fixed term contract. You will be responsible for providing and overseeing EA and Office Management to the United Kingdom office.

This role would suit someone that is driven, hardworking and is used to working within a fast paced, deadline driven environment. You will need to work with speed and accuracy, provide a high level of accuracy and attention to detail and prove indispensable to the company. This is a senior position, is a great opportunity to establish a career within a reputable organisation and get involved within a tight knit and ambitious team.


  • Managing and coordinating all aspects of office management including the reception function and the smooth running of the broker lounge
  • Managing the facilities and all facility vendors
  • Monitoring and purchasing office equipment and supplies as necessary
  • Organising and managing the office seating allocations and liaising with IT as needed
  • Coordinating security, IT access, phone and mobiles and business cards for starters and leavers
  • Providing budgets for the United Kingdom premises and managing costs accordingly
  • Assisting with health and safety and acting as alternate fire marshal
  • Providing recommendations and implementing changes relating to office resources and processes where performance can be improve
  • Managing and coordinating the admin team
  • Managing the office assistant and receptionist
  • Coordinating and providing coverage for administrative support for the office
  • Providing specific executive assistant support to the general counsel and the chief risk officer
  • Organising and overseeing events for the company including internal and external social events and external client broker events as required
  • Assisting with other ad-hoc duties and project work as required

Preferred Skills and Experience:

  • A minimum of 3 year's experience in an office manager or senior administrative role in an international company
  • Strong organisational and administrative skills, including proven ability to manage multiple projects simultaneously and meet deadline
  • Solid work ethic and flexibility to work beyond regular office hours when needed
  • High proficiency in the Microsoft Office Suite of applications
  • Must be able to lead effectively and work effectively both independently and with team
  • Demonstrated ability to deliver and manage accurate thoughtful detail-oriented work within tight deadlines and while working extended work days

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.