PA to Director of Operations - Leading Global Firm (Fluent in Portuguese or Spanish or Italian)

Location
Weybridge (Surrey) London (Central), London (Greater)
Salary
£32,000 - £37,000 + Excellent Benefits & Bonus
Posted
04 Nov 2015
Closes
02 Dec 2015
Ref
12 Month Maternity Contract
Job Title
PA
Contract Type
Contract
Hours
Full Time

An extremely successful leading global firm are searching for an experienced PA to provide support to the Director of Operations, 2 of his Regional Directors and some adhoc admin support to the Operations Team. 

This is a 12 month contract (maternity cover) with an immediate start.

  • Due to the very international nature of the team, the successful candidate must be fluent in one of the following languages: Portuguese or Spanish or Italian.
  • The role is based at one of their regional offices in Weybridge (Surrey), but there may also be  very occasional travel to their London Corporate HQ (Bond Street).

It is a very fast-paced and corporate environment, the Operations Team themselves are all extremely international and dynamic - as such, the successful candidate will be someone who is exceptionally professional, confident and adept at multi-tasking and prioritising, also very approachable and extremely proactive. 

Key Responsibilities:

  • PA support to the Operations Director, 2 Regional Directors and administrative support within the Operations team, including extensive diary management and travel arrangements – hotels, flights, transfers, visas etc.
  • Organising and attending the annual Operations conference, usually overseas for approximately 25-30 attendees based in UK and across Europe.
  • Assisting colleagues with annual IT conference, usually overseas for approximately 25-30 attendees based in UK and across Europe.
  • Extensive liaison both internally and externally (UK and internationally) with various stakeholders including colleagues, external companies and customers etc.
  • Organisation of various management / team meetings and workshops in the UK and overseas and attend as required.
  • Coordinating and attending the weekly operations team meeting, taking minutes and circulating, compiling team update reports.
  • Coordinating and scheduling monthly and quarterly operations calls with all countries.
  • Preparation of presentations, correspondence and documents, assisting in proof reading.
  • Organising induction schedules, IT equipment and general assistance for new starters.
  • Organising induction visits for international colleagues, including assisting with schedules, hotels and transfers etc.
  • Any other personal or business adhoc activities / support of senior management as required.

Successful Candidate:

  • Senior Level PA / Admin experience: gained within Professional Services, Corporate / Blue Chips firms, Corporate Finance, Investment Banking etc.
  • Fluency in either: Portuguese, Spanish or Italian.
  • Excellent organisational and coordination skills: with a solution driven approach.
  • Resilience: with the ability to work well under pressure in a busy, international and fast-paced environment.
  • Focused and committed approach: this is an opportunity to get involved and use your initiative.
  • Exemplary communication and interpersonal skills: with meticulous eye for detail and building good relationships across this large established global organisation.
  • Intermediate / advanced IT skills.
  • Educated to degree level or equivalent.

Salary is £32,000 to £37,000 + plus excellent benefits (bonus, company matching pension scheme, 25 days holiday, health insurance, subsidised gym membership + other exclusive staff incentives). 

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