JOB OBJECTIVES, MAIN AREAS OF RESPONSIBILITY AND KEY TASKS
• PA role
o Liaising on a day to day basis with the director, supporting and co-coordinating diary and appointments, travel and any administration as instructed.
o Co-ordinate and collate, Input Directors expenses (MS and SK) to the Web expenses system
• General Administration of the office for
o Ordering stationary and office supplies
o Dealing with supplier invoices
o Organising Courier shipments and receipts
o Despatch and liaising with couriers to organise collections for our partner or customer deliveries, creation of customs documentation
o Liaison with Managing Agent for facilities management
o Liaison with Business Centre for booking of meetings rooms etc. Induction of new joiners
o Answering main telephone and directing and fielding of calls
o Liaise with Director regarding office seating, office moves, etc.
• HR
o In conjunction with HR Manager ensure new joiners paperwork and induction to the company takes place including checking proof of identity and eligibility to work in the UK on joining and annually.
o Assisting in recruitment:
o Logging C.V.’s, arranging interviews, liaising with agencies etc.
o Co-ordinates and checks expenses and receipts and ensures submitted monthly in time for payment
o Produce reports from E-days for management and assist in maintenance of the system
o Co-ordinating information is available on employee movements in and out of the office.
o Assist in implementation of HR policies
• Travel
o Arrange any necessary travel, flight, accommodation for employees, liaising with Travel agencies. Organising visa applications etc.
• Health and Safety
o To liaise with Executive Offices, managing agents regarding Health and Safety issues and compliance.
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
The following represents the required work experience and qualifications:
1. A minimum 5 years PA / office administrator experience with excellent computer literacy.
OTHER
The following detail some of the other competencies required by the role;
1. Good communication skills, both written and verbal
2. Demonstrate good analytical and problem solving skills,
3. Ability to learn, understand and present on technical subject, both written and verbal
4. Positive and enthusiastic team player with ability to work independently
5. Self starter, willing to learn and the ability to work under pressure
6. Dynamic, customer orientated and willing to accept responsibility
7. A confident, self motivated, self disciplined individual and able to priorities.
8. Demonstrate capability to adapt to change and varying priorities
9. Ability to manage a variety of tasks simultaneously
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