Team Secretary

Owen Reed
London (Central), London (Greater)
£35,000
18 Nov 2016
12 Dec 2016
JA/55507
Legal Secretary
Legal
Permanent
Full Time

Our client a world renowned Law Firm with the highest standards is looking for a Team Secretary to fit in to their work hard be rewarded culture. Team secretaries of interest will have typing speed minimum of 55wpm with 98% accuracy.

Our Team Secretaries have Intermediate to advanced skill level with the Microsoft suite (Outlook, Word, Excel and PowerPoint).

Team Secretaries have excellent written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm

Team Secretaries have proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines.

Team Secretaries have strong attention to detail.

Team Secretaries have good judgement and problem-solving ability.

You will have demonstrated high level experience as a Team Secretaries working in a professional services environment (legal experience is desired).

The role of the Team Secretaries

  • Solid diary management, including the ability to use own initiative, exercise discretion and autonomously juggle busy diaries.  Manage partner and fee-earner internal and external appointments with appropriate meeting lead and travel times, assisting with meeting preparation and the coordination of post meeting actions (this includes coordinating/printing documentation and organising meeting room logistics as required).

     
  • Proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines.

     
  • Coordinate detailed travel arrangements for the assigned partners and fee-earners including appropriate visa documentation and domestic and international itineraries.

     
  • Arrange lunches and dinners and other events as required, including reviewing venues and menu planning and ensuring costs are maintained against budget.

     
  • Being a resourceful and resilient support – able to keep 'one step ahead' by monitoring email traffic, dealing with last minute changes to travel plans, presenting solutions to diary conflicts and rearranging flights/hotel bookings at short notice.

     
  • Utilising excellent communication skills to influence outcomes (being appropriately assertive) and help others to achieve success.

     
  • Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
     


For more information please contact Jane Alexander