Property - Team Assistant

9 MONTH FIXED TERM CONTRACT

 

Property - Team Assistant

£32,000 - £35,000


THE COMPANY:

Our client is a global property investment and management company.  With prestigious head quarter offices in the West End of London.   

THE ROLE:

• Responsible for diary management, organising meetings, and coordinating conference calls ensuring the team’s priorities are met. 
• Arrange UK and overseas travel and produce accurate and detailed itineraries
• Support visiting colleagues from other offices.
• Prepare expense claim forms for signature by executives prior to submitting to Finance.
• Promote excellent client relationships through telephone contact.  Dealing professionally with enquiries, ensuring they are answered promptly or passed to others for attention as appropriate.
• This includes covering the telephones for the other Assistants and on occasions for staff elsewhere in the business.
• It is vital that a personal and personable client service is offered to reflect well on the company. This includes minimising the use of voicemail to take incoming messages.
• Be fluent in a range of software packages (particularly Word and PowerPoint) to produce high quality typed documentation, creatively laid out material and professionally bound presentations to help secure new business transactions.
• This includes supporting the team to produce typed material for clients to urgent deadlines that may necessitate working overtime at short notice.
• General administration work such as printing, binding, photocopying and general filing. 
• Department administration responsibilities include maintaining stationary levels etc.
• Input /update data into the company database i.e. Interaction.
• Cover for the other Assistants as and when is required.

 

THE PERSON:

Personal Skills

• Ability to work under pressure
• Drive and energy to multi-task a number of activities
• Motivated by working for a small team and becoming an integral player
• Excellent organisation and administrative skills
• Attention to detail, accuracy and the ability to meet deadlines
• Excellent telephone manner
• Good timekeeper

IT Skills

• Intermediate Word
• Intermediate PowerPoint
• Intermediate Outlook
• Intermediate Excel
• Accurate proof reader

 
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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 

Morgan Spencer Limited, registered in England & Wales No: 4254114