Personal Assistant - Leading Media Co - West End

London
£38000 - £42000 per annum
16 May 2017
13 Jun 2017
LH/PAMEDIA
Lesley Holden
PA
Permanent
Full Time
Our client, an award winning Media company based in the heart of the West End, are looking for an experienced Personal Assistant to provide support at CEO/Managing Director level. The successful candidate will have gained experience within the Media sector and experience supporting at board level. This is a brilliant opportunity to join a highly successful company who offer excellent benefits and bonus.

The Role
Extensive diary management for CEO and two Managing Directors, anticipating needs and always being one step ahead, identifying and resolving problems before they arise.
PA support to a further two Managing Partners, Chief Financial Officer and Chief Strategy Officer who are self sufficient.
Organise domestic and international travel arrangements for all (including visas where appropriate) and prepare itineraries, ensuring travel policies are adhered to
Coordinate room bookings for internal/external meetings and to make sure catering and facilities are set up, working closely with Receptionist/Office Manager
Handle business correspondence/post collection and distribution
Assist with general scanning, copying and binding documentation
Complete monthly expenses and maintain all credit cards receipts for payment
Maintain all sickness and holiday records
Take minutes and follow up with actions for management meetings
Act as intermediary to other teams and act as gatekeeper when required
Act as first point of contact from reception by taking messages and transferring external calls
Meet and greet visitors at all levels of seniority
Maintain good working relationships with all key media agency and media owner peers
Prepare documentation for monthly board meetings
Ad hoc preparation of agendas, documentation, presentations prior to meetings on behalf of the CEO and Managing Directors
Ad hoc management, organisation and coordination of events including workshops, conferences and team events

The Person
Prior experience of being a EA / PA to Senior Management / Board Members
Highly proficient in MS Office as well as having a high attention to detail and proof reading
Excellent verbal and written communication skills
Proactive, highly organised and confident
Strong prioritisation and communication skills
A natural and flexible multi-tasker
Able to use initiative and act without direction


Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.

Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple:  Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114