Commercial Administrator - Maternity Contract

1 Year Maternity Contract

£25,000 per annum

A leading Property client of ours is looking for an experienced Administrator (FTC 12-month maternity cover) to provide comprehensive support to the Commercial team. Located in Chiltern, St Albans.

Duties will include:

• Process contract and variation sub-contract orders on inhouse system, Agresso
• Process payments and buying orders on Agresso
• Liaise with sub-contractors by phone, e-mail and in writing regarding payment applications and contra charges
• Ensure that all stage payments have been signed by the site team
• Raising and issue sub-contractors with notices of withholding payment from information provided by surveyors
• Complete contracts, issue and manage and monitor executions (using payments to achieve return).
• Deal with payment query enquiries.
• Filling processed payments, contra charges and orders and copy to other departments where required.
• Process Customer Extra / Incentive orders and issue to sub-contractors and monitoring.
• Handle utility account bill payment queries.
• Maintain and administer the Production Department’s digital and hard copy filing systems.
• Arrange internal and external meeting, booking/setting up rooms and arranging refreshments and lunch as necessary.
• Letter writing and minuting of internal meetings.
• Dealing with Site Requisitions’, log agree and process.
• A3 drawings folders for each site and updating with latest drawings as instructed by Surveyors.
• Viewpoint for 4Projects - administrator for the Production Team
• Agency payments - Laborer / Forklift / Temp Management
• Build Cleaning payments and keeping log monitor.
• Maintaining insurance / health and safety database - keeping Agresso system updated.
• Procurement forms for each site + associated document storage
• Setting up of new Subcontractors and Suppliers - collating the relevant documentation required, completing forms and sending over to accounts for processing
• Photocopying and scanning
• Answering of the mainline phone and dealing with enquiries, diverting calls etc
• Reception cover when required

Requirements:

• At least 5 years administration experience
• Experience in construction or property industry would be an advantage

For our application policy please view hyf’s company information page on this website. hyf is a Recruitment Business and is advertising this temporary vacancy on behalf of one of its Clients.