Senior Personal Assistant (Maternity Cover)

Senior PA/Secretary

Green Park, London

1 Year Maternity Cover £38k+ Excellent Benefits

We are looking for a Senior PA/Secretary to join the E&P Team in one of the largest commodities companies worldwide. Located in the head office in Green Park.

Responsibilities:

• Meeting and greeting visitors
• Liaising with international offices and contacts to arrange meeting, conferences and travel
• Processing and keeping track of visas for UK Glencore staff, international Glencore staff and Glencore consultants
• Providing and requesting letter of invitation and company business letter
• Processing invoices - Airplus
• Processing expenses for E&P team
• Making restaurant, hotel and taxi reservations
• Arranging meetings (including video conferences)/ booking meeting rooms
• Typing letters and reports, occasionally using audio equipment
• Liaising with Reception to ensure they are informed of all visitors to the office
• Ensure office telephone/work mobile is answered quickly at all times, with clear concise messages being taken and passed onto the relevant member of staff
• Archive/ box file any necessary documentation
• Ensuring databases are updated
• Organising all travel and visa applications
• Ad-hoc printing and binding for E&P department
• Creating temporary Wi-Fi access/entry passes for visitors/contractors
• Weekly crisis management email send out

Requirements:

• Good verbal, written, communication and organisational skills
• Ability to work effectively under pressure and prioritise workload
• Excellent computer skills with 60+ wpm
• Excellent attention to detail
• Ability to ensure a good understanding of any instructions given
• Confidence to clarify instructions received
• A second language is advantageous.

Essential:

• 2-3 years’ experience working within a similar position
• Experience working on a trading floor