Executive Assistant - 6 Month Contract

Marylebone - £23ph - 6 Month Contract

Our large banking client is looking for a experienced Executive Assistant for a 6 month contract. You will provide seamless secretarial support to dedicated Global Markets Executive managers and their direct reports including diary and inbox management.

Duties Include:

• Extensive inbox and diary management to Senior Managers
• Coordinating with other Exec assistants, to understand management whereabouts and to provide seamless cover at all times
• Organization of meetings including documentation preparation and invitations
• Arrange and attend weekly management meeting: agenda; minute taking and distribution via email/SharePoint
• Manage and filter all incoming calls
• Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems
• Travel booking: complex, multi leg trips, travel itineraries and visa requirements.
• Processing and thoroughly checking expenses to ensure they are in-line with policy
• General secretarial duties, including photocopying, faxing, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, etc.
• Other ad-hoc tasks requested by team members

Support for other assistants:

• Providing seamless cover for other assistants during lunchtimes and covering telephone lines as and when necessary - taking messages accordingly
• Providing seamless cover for other assistants during holidays and sickness absence
• Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams.

Essential Skills:

• Excellent organizational skills with proven experience of working under pressure
• Ability to familiarize quickly with key internal and external contacts
• Demonstrable interest in the business
• Competent working independently and thrives working as part of a team
• Ability to proactively follow-up on manageable actions points from meetings/emails to ease the pressure on Senior managers
• Strong attention to detail
• Excellent communication skills
• Excellent time management skills