PA to HR - Media and Entertainment

Handle Recruitment are currently looking for an experienced and dedicated Personal Assistant to support two members of the International HR team in a global Media and Entertainments business, based in Central London.

The PA will be expected to provide high quality, confidential, support and administrative team co-ordination to two busy individuals. The duties of this role will include:

• Extensive diary management, including requesting and organising meetings and lunches with top executives, co-ordinating with their assistants.
• Organising complex, multi-city travel itineraries including arranging local transfers, visas and restaurant arrangements
• Assisting with travel itineraries and other admin assistance as required for senior members of the team
• Organise multi-site video conferencing
• Prepare documentation for executive meetings, confidential reports etc.
• Raising POs, monitoring budgets (knowledge of SAP desirable)
• Assist with queries and inbox management, responding as required on behalf of the VPs
• Answering & fielding telephone calls from a wide range of stakeholders
• Maintaining and filing key documents, e.g. employee contact details, contracts, employee correspondence
• Checking and processing expenses, ensuring correct cost centre allocation, for senior members of HR team
• Minute taking, preparation & distribution of meeting agendas for regular HR meetings as required
• Co-ordinate IT requests, stationery ordering and equipment maintenance
• Process invoices and seek ways to reduce costs.
• Organise off site events and conferences for immediate team and wider business
• Lead with presentations and report preparation
• Update and maintain organisational charts
• Maintain team records including absence, holiday and performance management

We're looking for:

• 5+ years within a support role (preferably within a HR function) for a large, multi-national organisation
• Excellent command of the English language required - articulate with good communication skills
• Calm under pressure
• Must be aware of confidentiality issues and have discretion at all times
• An understanding of the employee life cycle, HR policies and practices
• Strong MS Office skills essential: Extensive use of Word, PowerPoint, Outlook and Excel

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.