Executive Assistant - Entertainment

Executive Assistant - Talent Management
Salary Competitive
ASAP Start

Are you an experienced Executive Assistant with a background in the media and arts industry? Are you looking to make a move to a leading Talent Representation company where you can be an integral cog of the business? Then this is the position for you.

My client is the CEO of a leading Talent Representation company in London. The role encompasses that of running all aspects of the office on behalf of the CEO.

Job Specification:

• Act as 'Gatekeeper' for CEO
• Event organisation
• Deal with emails and correspondence promptly and diary management
• Organise and pre-empt the CEO and make sure they have everything for meetings, travel packs and reports
• Credit card control, collate expenses and recharge allocation
• HR elements
• Website maintenance and management
• IT management, including all phones and mobiles, ensuring databases are kept up to date

• Purchasing personal items, gifts and running errands
• Collation and distribution of Management information and minutes

• Management of office facilities and services, Sourcing service providers and contractors
• Liaising with PR agents, journalists, photographers for interviews, press launches, speeches, filming and photo shoots
• Dealing with personal affairs for the CEO such as; travel insurance, car insurance/car related matters, household bills, membership renewals/cancellations, invoices

Key Skills & Experience:

• A mature well-mannered personable EPA with real demonstrable experience in media, entertainment or related industry
• Competent secretarial skills with a broad knowledge of Apple, Blackberry and Microsoft products, including Outlook, Word, Excel & PowerPoint
• Exceptional diary and event management skills, with the ability to organise complex travel arrangements, meetings and itinerary requirements
• A clear communicator at all levels and happy to occasionally work across numerous time zones

This is a challenging and demanding role in which you will need to be extremely organised with the ability to deal with a range of responsibilities and conflicting priorities in an efficient and calm manner.

PLEASE NOTE: Due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 5 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.