PA to Global Director - International Real Estate

PA to Global Director and Team of 4 Global Partners

This is a great opportunity for a loyal, dedicated and knowledgeable Personal Assistant who has fantastic experience operating on a global platform within a major corporate organisation, ideally Real Estate background.

Role Purpose:

We are looking for an experienced PA & Executive Assistant to provide a whole range of secretarial and organisational support a team of 4 Business Development leaders to enable them to execute the firm’s strategy and business plan and provide best in class service.

Core Responsibilities:

• Providing a true PA service to the Director – being totally immersed in his day to day operations
• Extensive diary management – being super pro-active and thinking ahead
• Keeping inboxes up to date and responding where appropriate, flagging emails and ensuring they are actioned
• Prepare and collate materials for meetings and making sure packs are ready in time for meetings
• Schedule, book and arrange resources for conferences, meetings, appointments and travel following firm policies for contracting with external and internal suppliers, e.g ensure use of company travel supplier
• Arrange conference calls across different time zones
• Typing of correspondence
• Create high standard PowerPoint presentations
• Format and coordinate reports in Word and Excel
• Keep sales trackers up to date using Salesforce, and coordinate relevant activities
• Provide reporting & MI output on a regular basis
• Be a gate keeper as and when necessary
• Processing expenses
• Maintaining and updating reports, data bases, client information as and when necessary
• Binding and scanning of documents
• Provide ad hoc support to the wider team when required
• General ad hoc duties

  Knowledge & Experience:

• Strong PA background with experience of supporting senior level positions
• Highly proficient in Microsoft Office applications
• Strong written and verbal communication
• Outstanding attention to detail is essential

  Skills & Personal Qualities:

• Providing as professional and seamless service
• Use initiative to ensure everything runs smoothly
• Personable, approachable and able to converse with people at all levels within the organisation both internally and externally
• Ability to work under pressure in a fast paced environment
• High levels of integrity and confidentiality
• Ability to work independently and proactively