EA / Office Manager

A quirky new start-up specialising in Environmental Issues, headed up by a successful entrepreneur with a proven track record in start-up businesses, is looking for an Office Manager / Executive Assistant.

Initially the role will be based near Reading and after 6 months the office will relocate to Central London. The ideal would be an EA / Office Manager who can drive to Reading but also be happy to commute to central London after the office moves, so would suit someone West London/Middlesex based.

Looking for someone fun, proactive, with bags of energy and enthusiasm to play a critical role in establishing and helping to grow the business in its initial years. You need to be versatile, proactive, able to cajole people into delivering things with a sense of humour, able to represent the company and act as a Personal Assistant to individuals who have previously been CEOs of FTSE10 size companies.

EA / Office Management Duties:

• Manage complex diaries and contacts
• Co-ordinate both domestic and international travel
• Manage expenses
• Manage basic book keeping for the management accountant
• Organise and manage insurances (there are multiple)
• Manage the implementation of marketing strategy - eg. updating and managing the website, PR, materials
• Organise the recruitment process
• Manage IT and phones via a third-party contractor, including software licenses and warranties etc.
• Manage IT backups in case of a major issue
• Manage all the office issues - cleaning, stationery, furniture, liaise with building management people, H&S compliance
• Organise client and internal events
• Manage HR issues including pension administration etc.
• Implement and manage a filing system - both hard and soft copies
• Manage any additional support staff who will join the company
• Attend and record Board meetings

This is a full-time role and as the role and company expands there will be room for growth and progression.