Team Secretary

London (Central), London (Greater)
£25-£30K + excellent bens
08 Jan 2017
15 Jan 2017
teamsecprop
Team Secretary
Architecture, Construction, Property
Permanent
Full Time

Leading real estate consultancy based in Central London is looking for a Team Secretary to support a large team of Partners and Associates. Looking for someone sassy, confident with excellent communication and secretarial skills. Must be accustomed to working in a fast paced and social environment.

 

Key responsibilities:

 

  • Act as focal point of contact and an efficient liaison between colleagues and internal clients
  • Be the gatekeeper to manage the time of the team - efficiently and proactively organise diary, appointments and travel
  • Assist team in meeting their financial management including invoices, expenses, other invoices, billing etc.
  • Schedule, book and arrange resources for conferences, meetings, appointments and travel, following firm policies for contracting with external and internal suppliers
  • Answer telephone and email queries promptly for absent team members
  • Take accurate minutes at meetings when required
  • Provide general office support including faxing, photocopying, filing, typing letters, scanning, binding, archiving, opening and disseminating post, dealing with queries when necessary
  • Ensure equipment, facilities and stationary are maintained to optimum levels at all times
  • Be flexible in order to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units
  • Organise induction of new team members
  • Lease advisory dictation and formatting of reports when needed

Knowledge & Experience:

  • Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook. 
  • Must be able to multi-task and manage multiple priorities.
  • Client relationship management skills
  • Excellent business English both written and oral.  Outstanding attention to detail is essential. 

     

    Ideal candidate must have experience working within a professional services firm ideally within property/real estate sector and have supported large teams in a secretarial capacity.