PA to COO

London (Central)
£38,000 - £44,000
14 Feb 2017
14 Mar 2017
CRSPACOO
PA
Banking / Finance
Permanent
Full Time

Our client are an Investment Management company in the City. They’re looking for a PA to provide professional and seamless support the Chief Operating Officer. This is a temp to perm position to start ASAP.

Responsibilities include:

  • Coordinating and proactively managing a busy diary, scheduling appointments and meetings
  • Arranging travel programmes, booking accommodation, scheduling itineraries and processing expenses
  • Managing the COO’s attendance at meetings via timely reminders and preparing of relevant papers
  • Attending meetings and summarising action points for the COO where appropriate
  • Formatting documents, briefing papers, reports and PowerPoint presentations
  • Answering all incoming calls, dealing with queries or transferring as required
  • Actively managing incoming correspondence, including emails by prioritising, responding and taking appropriate action
  • Managing and prioritising own workload effectively
  • Establishing and maintaining good relationships with the PA’s of key internal and external contacts
  • Provide minute-taking at meetings where appropriate
  • Helping to train new team members

Requirements:

  • Previous experience in a similar role in a financial services company
  • Ability to adhere to deadlines
  • Ability to manage others diaries to make optimum use of managers time
  • Ability to produce good written communication and prepare well-structured correspondence, reports and presentations
  • Highly organised with strong attention to detail
  • Ability to communicate at all levels of the organisation, and with external suppliers and customers
  • Ability to apply discretion and maintain confidentiality
  • Ability to minute-take
  • Proficient keyboard skills, ability to use all MS Office packages

We really appreciate the time you have taken to apply for this role, however due to large number of applications we receive we are unable to get back to everyone. If you do not hear from us unfortunately we will not be taking your application any further.