Legal PA
- Recruiter
- Career Legal
- Location
- London
- Salary
- £35,000
- Posted
- 12 Jul 2017
- Closes
- 03 Aug 2017
- Ref
- 909462
- Job Title
- PA
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
My client is a European law firm with market leading practices in many of the world's most dynamic sectors. They are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.
Responsibilities
• Diary management responsibilities including making appointments, organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Proactive client liaison including take messages, pass on information and deal with simple queries.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
• Management and co-ordination of the Partners’ billing and financial requirements.
• Audio and copy typing of legal documentation and correspondence to a high standard.
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
• Assist with the bundling for hearings and trials.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Organising transport, accommodation and related documentation for international travel as required.
• Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.
• Maintain CRM by updating InterAction and maintaining fee earner contact list.
• Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc.
• Any additional ad hoc tasks as required.
Key Skills & Experience
• Experienced Legal Secretary/PA with a minimum of 3 years' experience within a litigation department is essential for this role.
• Must possess excellent diary management, organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent, fast and accurate typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas:
• Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook
• Proven document or case management skills
• Proven experience of using a legal computerised finance system Proven experience of using a Client Relationship Management system
• Minimum typing speed of 65 wpm with a good level of accuracy