Legal PA

Career Legal
London
£35,000
12 Jul 2017
03 Aug 2017
909462
PA
Legal
Permanent
Full Time

My client is a European law firm with market leading practices in many of the world's most dynamic sectors. They are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

 

Responsibilities
•    Diary management responsibilities including making appointments, organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
•    File management responsibilities.   Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.  Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
•    Proactive client liaison including take messages, pass on information and deal with simple queries.
•    Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
•    Management and co-ordination of the Partners’ billing and financial requirements.
•    Audio and copy typing of legal documentation and correspondence to a high standard.
•    Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
•    Assist with the bundling for hearings and trials.
•    Organising conference calls on behalf of the fee earners in a timely fashion.
•    Organising transport, accommodation and related documentation for international travel as required.
•    Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner.
•    Maintain CRM by updating InterAction and maintaining fee earner contact list.
•    Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc.
•    Any additional ad hoc tasks as required.

 

Key Skills & Experience
•    Experienced Legal Secretary/PA with a minimum of 3 years' experience within a litigation department is essential for this role.
•    Must possess excellent diary management, organisation and prioritisation skills.
•    Must be able to communicate effectively and build good relationships with clients and staff within the firm.
•    Must work well as part of a team.
•    Must be a competent, fast and accurate typist.
•    Must be competent at producing legal documents to a high standard.
•    Professional telephone manner and the ability to accurately record and pass on messages.
•    Sound technical skills in the following areas:
•    Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook 
•    Proven document or case management skills 
•    Proven experience of using a legal computerised finance system Proven experience of using a Client Relationship Management system 
•    Minimum typing speed of 65 wpm with a good level of accuracy