Real Estate PA
- Recruiter
- Career Legal
- Location
- London
- Salary
- £36,000.
- Posted
- 26 Jun 2017
- Closes
- 24 Jul 2017
- Ref
- 909773
- Job Title
- Secretary
- Industry Sector
- Legal
- Contract Type
- Contract
- Hours
- Full Time
9 month FTC for a Real Estate PA in a prestigious London Law firm.
Responsibilities
• To support fee earner administrative activities (for example, bundling, indexing, general organisation etc.)
• To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events
• To prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
• To manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required
• To ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
• To undertake general filing administration, liaising with Filing Administrator as appropriate
• To pro-actively manage diaries, arrange meetings
• To undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
• To undertake limited typing i.e. urgent short documents (digital and non digital dictation)
• To make travel arrangements (visas, flights, hotels, dinners)
• To work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients
• To ensure that there is comprehensive telephone cover across the department, in accordance with the standard operating procedure
• To organise and liaise with Filing Administrators for routine administration tasks and the Document Support Unit for document production/amendments
• To provide personal support (non BM related), subject to PA's discretion
• To maintain CRM by updating InterAction and maintaining fee earner contact list
• To support Marketing and BD administration e.g. prepare pitch documents, arrange marketing events, ad hoc research
• To support billing processes and timesheets
• To co ordinate Training administration e.g. book rooms/refreshments, arrange printing of slides and materials, ensure equipment and room set up, create attendance sheet and collect signatures for CPD purposes, liaising with L&D Team
• To support less experienced members of the team e.g. mentoring or buddying
• To work in accordance with Standard Operating Procedures
Jobholder Requirements
• Career-minded candidates who have legal sector or other professional services experience / background, i.e. from the Big Four or banking sector.
• 'Can-do' attitude, demonstrates proactivity and takes the initiative
• Consistently demonstrates secretarial competencies to the highest level in all areas
• Strong technical skills, including proficient in all software packages (Word, Excel, PowerPoint)
• Excellent communications skills, both written and verbal
• High level organisational skills
• Understanding of the importance of Client Service
• People Management experience
• Working knowledge of house style, document management systems, templates and precedents