Reception/Facilities Support - London

Our client, an international insurance and re-insurance firm are looking for a Receptionist and Facilities Support to join their team for a 12 month fixed term contract to permanent basis. This is an amazing opportunity to join as globally renowned company and be a part of a friendly and warm team.

Responsibilities:

• Welcoming all visitors and ensuring they sign in on arrival
• Arranging staff visitor passes for employees visiting from other locations
• Maintaining the security of the reception area
• Managing all incoming calls, transferring accordingly and taking accurate messages where necessary
• Managing the meeting room diaries and moving and facilitating staff needs as required
• Assisting the barista to ensure the meeting rooms are maintained in a clean and tidy manner, including keeping broker lounge stocks up-to-date
• Managing visitor requirements to ensure visitors are looked after and stationed appropriately
• Assisting with travel arrangements
• Updating and maintaining the reception manual
• Managing the security software system ensuring it is up-to-date and running correctly
• Checking the stationery areas, stock and stationery as required
• Distributing post every morning and hand delivering items to employees at the earliest opportunity
• Completing the walk of the floors checking for broken equipment or items out of place
• Liaising with building personnel and external contractors as needed
• Training and act as a Fire Warden and a First Aider
• Assisting the BAM with ad-hoc research, thoroughly investigating options and providing summaries of findings
• Managing the office administration share drive ensuring all documentation is filed appropriately
• Assisting with the collation and submission of expenses for identified individuals
• Reviewing office related invoices and managing submission to finance team

Preferred Skills and Experience:

• Good education to A Levels and Graduate level
• Excellent communication skills, both written and verbal
• Proficient in IT literacy especially the Microsoft Office suite applications Outlook, Word, Excel, and PowerPoint and newer technologies such as iPad compatibility
• Flexible attitude with the ability to multitask essential
• Demonstrates attention to detail and accuracy
• Friendly and polite, a cheerful and pleasant demeanour to welcome visitors
• Excellent organisational skills
• Experience dealing with difficult situations an advantage

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.