Coordinator - Higher Education - London

England, London, Kensington and Chelsea
£13 - £15 per hour
17 May 2017
01 Jun 2017
AU170517A
Recruitment
Administrator
Education
Temporary
Full Time

Our client, one of the world's leading Universities is looking for a coordination to start tomorrow to support the Alumni team on a two-month temporary assignment. This is a varied role. You will support the work of the Director of Alumni Relations and the Alumni Relations team on a range of projects. The post holder will be responsible for coordinating and performing a range of administrative functions in support of the Alumni Relations Office, which is part of the Advancement Division.

Responsibilities

  • Providing both project management and administrative support including comprehensive in-box and diary management and management of certain correspondence for the director of Alumni Relations
  • Composing routine correspondence, proofreading letters, documents and memos
  • Developing high quality presentations and reports for the director of Alumni Relations
  • Managing the quarterly reporting within the team and contributing to the quarterly report write up and editing for the director
  • Providing operations support for the Alumni Relations team, as directed by the director of Alumni Relations
  • Providing event support including contacting venues both domestic and international, stock-check, pack and ship merchandise
  • Assisting in keeping webpages up-to-date and support digital and social media campaigns
  • Making bookings and travel arrangements for the Alumni Relations Office staff attending conferences, off-campus meetings and overseas visits
  • Arranging team and staff development and training, liaising with internal and external providers
  • Organising team and project meetings for the Alumni Relations Office including booking rooms, catering, computers and audio-visual equipment
  • Preparing documentation for meetings including drafting agendas and minutes and maintaining action trackers and project schedules.
  • Provide alumni services (helpdesk) support: handle phone, inbox and general enquiries, responding in a timely and professional manner
  • Coordinate new staff induction, including safety training, equipment purchases, arrival meetings and introduction to College procedures
  • Providing general administrative support for all Alumni Relations Office activities including handling post and ordering and keeping stock of stationery, gifts and marketing materials, and making other equipment purchases as required
  • Recording sickness and annual leave of the Alumni Relations Office staff members
  • Liaising with members of the division's virtual admin team, which includes other assistants and administration staff, to ensure that all aspects of the division are working smoothly and providing back-up support during periods of leave or heavy workload

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.