Executive Assistant (EA) - London

Our client, a sustainable packaging company are looking for an EA to join their team on an eight-month fixed term contract. You will be providing comprehensive secretarial and administrative support to the finance team at the Group Head Office, including supporting the workload of the Executive Finance Team, assisting with tasks and acting as gatekeeper, whilst maintaining high standards of communications and confidentiality at all times.

Responsibilities

• Supplying administrative support to four directors and three heads of department
• Typing internal and external correspondence and reports
• Managing daily calls, emails and post
• Arranging meetings and conference calls
• Organising travel and visas
• Creating and amending documents including mark ups, comparisons and formatting issues
• Raising, checking and editing expenses claims
• Liaising with banking representatives, audit partners and colleagues based abroad
• SAP management
• Raising and managing purchase orders
• Coding and managing invoices and following up on payments
• Acting as the liaison between shared service centre, vendors and head office
• Assisting with the setup of new employees and ensuring they are welcomed to the company correctly
• Covering other assistants and occasionally reception
• Acting as the secretary of the social committee
• Arranging, coordinating and managing social events and staff incentives

Preferred Skills and Experience:

• Calm under pressure
• Must be aware of confidentiality issues and have discretion at all times
• Strong MS Office skills essential including Extensive use of Word, PowerPoint, Outlook, Excel and SAP
• Desirable use of InDesign

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.