Personal Assistant (PA) - London

Our client a world leader in Health Services is looking for a Personal Assistant (PA) to support the Senior Management Team on a permanent basis.

Responsibilities:

• Effective management of the electronic diaries of the senior management team including assessing priority of appointments and reallocation as necessary
• Organising internal and external meetings for the senior management team including booking venues, arranging equipment and catering where necessary
• Planning and arranging domestic and international travel and itineraries in an efficient and timely manner
• Providing support for an extensive range of meetings including; preparing agendas, preparing pre meeting briefings, meeting papers, ensuring distribution of all relevant meeting papers in a timely manner and attending to taking minutes
• Providing support where necessary to staff members including representing the senior management team at internal and external meetings
• Acting as first point of contact for the department including; receiving and dealing with telephone calls professionally, redirecting or taking messages and using initiative to deal with queries
• Typing letters, operating mail merge, creating and editing reports, spreadsheets and PowerPoint presentations as required
• Using MS Office to a high standard
• Prioritising the workload effectively to ensure agreed deadlines are met
• Coordinating and maintaining the Cancer Network and Clinical Services electronic folders including maintaining accurate file records and bringing forward systems
• Providing ad-hoc support to other directors and managers as needed
• Processing department invoices including creating new vendors
• Managing the departmental mailbox and calendar including; inputting annual leave and sickness absence for department members, responding to any mail queries and booking team meeting room
• Processing expense claims for directors
• Arranging induction plans for management new hires
• Undertaking ad-hoc duties as requested by the directors
• Coordinating departmental events.
• Projecting an efficient and professional image at all times including displaying punctuality, competence and communication skills to a high level
• Maintaining strict confidentiality of highly sensitive company data and personal information
• Providing cover for any other administrative team members as required
• Acting as first point of contact for the IT department including logging IT requests and managing equipment replacement and repairs
• Acting as department point of contact for arranging interviews, new staff induction and equipment requirements
• Assisting the directors with Human Resources paperwork requirements including yearly reviews and audit of department Human Resource files

Requirements:

• Very well spoken and written English
• Secretarial skills and qualifications
• Previous experience at a senior PA level
• Computer literate
• Electronic diary management using MS Outlook
• High level of competence in Microsoft Office packages
• Knowledge of hospital departments and personnel and that of other hospitals within this group

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.