Group Coordinator - London

Our client, a leading Engineering Consultancy, has an opportunity for an outstanding Group Coordinator on a permanent basis. This is a brilliant opportunity for an experienced administrator looking to further their career and work in a dynamic project team. You would be responsible for the smooth, efficient and successful operation of all the non-technical administration of the group.

This role has a strong focus on collating bids and tenders, so proven experience with this is essential and knowledge of InDesign would be ideal.

Team Coordination:

• Ensuring that staff timesheets and expenses are submitted promptly
• Managing allocation of IT hardware and software
• Ensuring that the IT requirements of the group are notified to IT Support
• Assisting with resource planning
• Managing business travel arrangements for the team
• Maintaining an informed position on team diaries including taking messages and managing interfaces with external and internal contacts
• Maintaining the Group's intranet site
• Understanding the filing and archiving systems
• Organising and attending team meetings, including following-up action points and taking minutes

Project Acquisition:

• Preparing bid materials and bids, often with a short turnaround, for the group
• Liaising with the Business Development team with regard to the teams bidding for submission including; collating relevant experience, liaising with architects and design submission documents as appropriate
• Collaborating with Business Development to organise events and seminars
• Preparing PowerPoint presentations
• Coordinating contract documentation
• Maintaining the groups marketing materials including capability statements and CV's

Document Control and Distribution:

• Typing or formatting correspondence and documents prepared by the technical staff
• Distributing all documents and correspondence both within the group and externally by the most cost efficient means
• Managing of document storage and retrieval systems within the group
• Organising couriers

Project Delivery:

• Maintaining an informed position on all stages of projects led by the group
• Ensuring that the Project Directors and Leaders maintain accurate Project Delivery Data
• Using customer relationship management systems to maintain internal databases
• Organising project meetings held within the office

Essential Experience:

• Knowledge of InDesign
• Excellent computer and IT skills including; Word, Excel, PowerPoint and experience of using spreadsheets and databases
• Confident, proactive character, with the ability to take the lead in challenging situations
• Experience of supporting a team of people as well as working on a one-to-one basis
• Good secondary or tertiary education qualifications including A levels, Higher National Diploma or Certificate or degree

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.