Personal Assistant (PA) - London

Our client, a property development and design firm are looking for a PA to join their team on a permanent basis. You will be providing complete administrative support to the technical director and to the technical team, to maximise the efficiency and productivity of the department.

Responsibilities:

• Providing secretarial and administrative support for the head of technical and to the technical team
• Preparing all necessary documentation for upcoming meetings including printing, photocopying, scanning and binding
• Managing incoming post, correspondence and telephone calls
• Providing diary management and booking internal and external meetings
• Ensuring the diary runs efficiently at-all-times
• Maintaining the filing system and archive accordingly
• Liaising with external consultants and contractors
• Liaising with the accounts department in respect of invoices
• Raising purchase orders, cheque requisitions and consultant approval forms for invoices to be paid
• Liaising with other departments at all levels within the company
• Managing incoming post, email correspondence and telephone calls
• Carrying out ad-hoc tasks as and when they arrive
• Organising team networking events including the Christmas party
• Ensuring the technical team holiday planner is kept up-to-date at-all-times
• Processing the director health and safety reports weekly

Preferred Skills and Experience:

• Excellent time management skills, with good ability to prioritise and manage expectations effectively
• Strong secretarial skills and good working knowledge of Microsoft Word, Outlook and Excel
• Excellent communication skills, with strong ability to network and quickly build a rapport with team members who are not necessarily based in the office
• Methodical approach to workload, with excellent organisational skills
• Able to use initiative
• Able to demonstrate discretion when dealing with sensitive and confidential matters

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.