Team Administrator/Reception - London

Our client, trail-blazing, 80-strong, construction and engineering with a focus on design, education and communication are looking for a Team Administrator and Receptionist to join their team on a temporary to permanent basis. You will be a multi-tasking self-starter who wants to provide an effective administrative service to a busy office and support to the head of Learning and Organisational Development.

Responsibilities:

• Assisting in managing the front of house function including welcoming visitors, managing the conference rooms, answering the telephone and looking after communal areas
• Managing office maintenance and managing all supplies necessary for the smooth running of the office.
• Providing junior PA support to the Head of Learning and Organisational Development primarily in learning and development and health and safety.
• Managing the reception in-box including responding to emails and filtering spam
• Making travel and accommodation arrangements as required
• Managing the in-boxes of meeting rooms ensuring that there are no clashes
• Booking sufficient set up time in all meeting rooms particularly for large external meetings
• Categorising internal and external meetings
• Checking times of meeting and ordering catering when required
• Preparing rooms and providing refreshments for all external meetings and clearing rooms once they have been used
• Assisting with audio visual requirements for meetings including Skype and Click share
• Managing the office supplies including weekly food and stationery orders
• Completing PPE stocktake once a month and ordering equipment when necessary
• Managing all post and courier
• Ensuring the office is neat and tidy at all times including liaising with the cleaning company
• Managing the printing room
• Liaising with building maintenance personnel and ensuring all electrical equipment is PAT tested
• Ensuring that all health and safety equipment is within good working order
• Assisting with completing office risk assessments
• Managing the archiving process
• Updating the First Aid and Fire Warden lists within the office
• Ensuring the accident book is kept up-to-date
• Occasional printing, binding and scanning of documents
• Assisting with office events
• Providing administrative support for all training events
• Booking training courses for all internal staff including associated travel and accommodation
• Providing administrative support for human resources functions
• Monitoring the recruitment in-box and providing an initial response, allocating appropriately for action
• Assisting with new starter packs and inductions

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.