Personal/Team Assistant - London

Our client, global leaders in the FMCG industry are looking for a PA to join their team for an eight month maternity contract. You will be providing PA support to the Chief Executive and the Group Finance Director and ensure the effective and efficient running of the office through the monitoring and coordination of a range of activities and tasks.

Responsibilities:

• Providing personal assistant support to the Chief Executive and the Group Finance Director
• Coordinating and maintaining diaries
• Scheduling appointments and meetings as necessary
• Ensuring agendas are issued for relevant meetings together with previous minutes
• Arranging travel, car hire and accommodation for various visits in the United Kingdom and overseas
• Arranging off-site meetings, dinners and events in the United Kingdom and overseas
• Managing ad-hoc personal duties
• Screening phone calls, enquiries and requests and managing where appropriate
• Ensuring the effective and efficient running of the office through the monitoring and coordination of a range of activities and tasks
• Ensuring the busy front of house function is managed efficiently, meeting and greeting clients and visitors
• Setting-up meeting rooms and making it your business to know other companies and clients
• Organising and coordinating events and meetings to ensure these take place efficiently in line with the needs of the business
• Screening phone calls, enquiries and requests and managing where appropriate
• Monitoring stock levels of office supplies and acting as the key contact for the office for a range of activities and office contracts
• Planning, organising and on occasion attending internal and external stakeholder events
• Providing administrative support to the team
• Providing general assistance to all directors as required which may include but will not be limited to producing relevant ad-hoc documents, letters, reports, managing post, running errands, gaining sign off for invoices and processing expenses

Preferred Skills and Experience:

• Minimum of two years' experience working in a similar role
• Highly proficient IT skills to an advanced level
• Worked in a demanding, corporate environment, preferably financial or professional services
• Be resilient, understand the pressures of financial services
• Have a can-do attitude
• Loyal and put the needs of the whole team above set duties
• Are genuinely helpful, resourceful and takes initiative
• Have a positive, well-mannered attitude

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.