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Executive Assistant

Basic job
Recruiter
Next Employment Limited
Salary
From £35,000 to £45,000 per year + plus excellent benefits
Location
The City
Job term
Permanent
Job hours
Full time

Principal Duties & Responsibilities:

• Complex diary management
• Management of travel arrangements (liaising with 3rd party corporate travel agency)
• Minute taking at meetings as requested by President & Group Managing Director and Chairman (Board meeting minutes, Committee minutes etc)
• Daily meetings to discuss on-going work projects with President & Group Managing Director and Chairman
• Liaising with Directors, Non-Executive Directors and all levels of staff
• Working as a team member with other PA’s and office personnel providing adhoc support to other areas where required
• Co-ordinating Corporate Hospitality and keeping up to date records of hosts and client/broker attendees
• Reception and switchboard cover where required
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintaining customer confidence and protecting operations by keeping information confidential
• Preparation of reports and presentations where required by collecting and analysing information
• Provides historical reference by developing and utilising filing and retrieval systems; recording and maintaining meeting correspondence files
• Personal administrative work for President & Managing Director and Chairman
• Processing expenses for the President & Managing Director

Required Skills, Knowledge and Qualifications:

Essential:

 Excellent communication skills
 Organisation Skills
 Word
 Excel
 Outlook
 PowerPoint
 Numeracy skills
 Minimum of 5 years experience required in Corporate environment (preferably Financial Services)
 Shorthand
 Secretarial qualified
 Flexibility
 Strong time management skills
 Travel logistics experience

Contact
Jay Sullivan
Posted
Reference
EA2407

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HR Adviser

Basic job
Recruiter
Next Employment Limited
Salary
From £35,000 to £39,998 per year + plus excellent benefits
Location
The City
Job term
Permanent
Job hours
Full time

Purpose of the role:

Coordinate a number of employee benefits and provide support on the annual total compensation review.
Own the accuracy, management and processing of core employee data within the Group HR team through the exploitation of technology, systems and reporting, ensuring that sufficient linkage is achieved between core data and the outsourced payroll provider – initially in the UK, and over time incorporating global payrolls.

Key responsibilities:

HRIS
• Work as part of the implementation team for the Group’s chosen HRIS.
• Act as the super-user of the Group’s chosen HRIS ensuring it is the one point of truth for core data for the Group.

Data Quality & Audit
• Work to populate the new HRIS with cleansed and accurate employee data.
• Proactively audit the data held on the HRIS and test it for accuracy, connectivity and integrity.

Payroll
• In conjunction with the HR Operations Manager, transition the UK payroll from its current service provider to a new service provider.
• Where opportune and able to do so, provide services to harmonise some overseas payrolls to the UK payroll provider and work in conjunction with the relevant HRBP and HR Advisor Ops & Resourcing to on-board new acquisitions on to the Group’s payroll provision.
• Work to support the annual cycle of payroll activity including year end reconciliation and the issue of P11D’s.

Payroll related Benefits
• Coordinate and administer tax efficient benefits such as childcare vouchers and discounted gym memberships and season tickets for UK staff.
• Ensure benefit information held on the HRIS is correct and reflective of current membership status and provide renewal data to 80/20 where requested.

Total Compensation Review
• Through the exploitation of the Group’s chosen HRIS work closely with the Head of Compensation and Benefits and the Compensation & Benefits Analyst to operate the annual bonus and salary review process. Provide modelling, reports and technical support on the system, throughout the process as required.

Management Information & Analysis
• Provide KPI’s and MI as required for the HRBP’s, business and HRD including performance, absence etc.
• Take responsibility for the production of agreed monthly MI reports to both the HR team and business unit leaders.

E-learning
• Until an L&D role is defined and resourced, work with the HR Operations Manager on the e-learning project to procure, roll out and deploy a fit for purpose e-learning system across the Group.
• Any other tasks which may be reasonably requested from you.

Professional Qualifications
• Ideally, degree educated in relevant discipline
• Desirable basic HR or payroll qualification

Contact
Jay Sullivan
Posted
Reference
HRA2407

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Team Assistant

Basic job
Recruiter
Next Employment Limited
Salary
From £25,000 to £30,000 per year + plus excellent benefits
Location
The City
Job term
Permanent
Job hours
Full time

Purpose of the role:

Support a team, providing day to day support and coverage on a range of administrative activities.

Key responsibilities:

• General administrative duties: diary management; taking calls; relaying client messages accurately; processing expenses & departmental invoices; updating team calendars and absence management system; arranging conference calls; booking restaurants/taxis; overseeing office stationery and other office provisions
• Coordinating all travel bookings
• Coordinating all aspects of client entertainment/marketing events, including travel bookings and all other logistics to ensure the smooth running of client facing events
• Using online database to retrieve client related documentation; printing/binding documentation as necessary
• Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups
• Assisting with client operations where requested – including meeting arrangements; documentation; formatting presentations
• Sending out marketing and other documentation to clients
• Any other ad hoc request from the team

Person specification:

• Previous experience in supporting a busy team, performing duties outlined above, within a professional organisation
• Educational qualifications that demonstrate proficiency in English language and numeracy skills
• Flexibility in outlook; willing to tackle new challenges with enthusiasm
• Seeks opportunities to take the initiative and provide proactive support to the team
• Efficient and process orientated, to ensure successful management of competing priorities
• Well presented and professional in communicating with all internal and external contacts

Key skills/ competencies

• Proficient user of Outlook and other standard Office programmes (XL/Word/ PowerPoint)
• Adapts to the team and contributes to a collegiate approach to delivering high quality support
• Effective planning and project management skills to take account of multiple priorities
• Manages time effectively
• Monitors own performance against deadlines and objectives
• Focuses on client needs
• Works productively in a high pressure environment
• Handles new situations with innovation and creativity

Contact
Jay Sullivan
Posted
Reference
TA2407

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Recruitment Consultant

Basic job
Recruiter
Next Employment Limited
Salary
From £26,000 to £32,000 per year
Location
Westminster
Job term
Permanent
Job hours
Full time

Our client is a managed service provider assisting their clients with all facets of outsourced service procurement. This is part of a dedicated account support team that assists their client’s project buyers with procuring, managing, and remittance processing of service contracts under Statement of Work agreements. This role will partner directly with project buyers to facilitate project and negotiate events and provide project oversight with regards to supplier invoice administration and settlement. .
ESSENTIAL DUTIES AND RESPONSIBILITIES:
•Responsible to develop partnering relationships with client’s project buyer community and knowledge of historical and projected buying needs of the departments supported by the team.
•Facilitate the bid process as follows:
1. Assist project buyers with developing their project statement of requirements to determine needed service supplier competencies
2. Collects buyer’s bidding evaluating points / questionnaires to ensure successful service supplier evaluation
3. Advises on and solicits bids to service supplier bid invitees
4. Facilitates successful bidding and evaluation process, promoting compliant bid submissions, encouraging competitive fee promotion, while managing to productivity cycle time targets,
•Responsible for managing all requisition activity through the use of technology. Oversee the use of technology to ensure optimum, cost-effective, timely, and high quality results. Provide adequate oversight, training and leadership to ensure end user community and supplier partnerships reach potential.
• Participates in special projects and performs other duties as assigned.
EDUCATION/EXPERIENCE & OTHER POSITION REQUIREMENTS:
• Bachelor Degree in related field or equivalent experience.
• Three to five years’ experience in the service provider industry.
• One to three years’ experience in a procurement related position.
• Proven track record measured by customer service levels and satisfaction, increased responsibilities, and working relationships with colleagues and management.
• Must be able to track savings and explain calculations in detail during any audit requirements.

Contact
Jay Sullivan
Posted
Reference
PSM2107

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Executive Assistant

Basic job
Recruiter
Next Employment Limited
Salary
From £18 to £20 per hour
Location
West London
Job term
Temporary
Job hours
Full time

Executive Assistant

Company Information

Our client is an Executive Search and Board advisory consulting firm based in the heart of the Westend and they are recruiting an Executive Assistant to support 3 Partners on a temporary basis.

Job responsibilities
• Provide pro-active and high level support to three Partners
• Diary management – this will involve liaising with both clients and candidates at a senior level
• International travel arrangements
• Drafting of schedules, update reports and candidate reports
• High level contact with Board members and other clients
• Working with the Research function on assignment related matters
• Ad hoc research projects

Key Attributes
• Must have excellent executive-level support experience
• Highly professional in both presentation and manner – able to liaise appropriately, both orally and in writing, at a senior level
• Poised and diplomatic with excellent organisational skills
• Ability to multi-task and work under pressure
• Proactive in approach; can demonstrate initiative and the ability to anticipate
• International experience to reflect our global client base
• Organised, structured and an eye for detail
• Experience in producing high quality documentation
• Flexibility with hours given client focused nature of the business
• Advanced knowledge of MS Office Suite (including Word, Excel and PowerPoint)
• Exposure to databases/ technical archiving tools
• IT literate and adept at using the Internet as a search tool
• Blue chip/professional services background

Contact
Penny Rutledge
Posted
Reference
PR101

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EA/ PA to Financial Director

Basic job
Recruiter
Next Employment Limited
Salary
From £40,000 to £45,000 per year + plus excellent benefits
Location
The City
Job term
Contract
Job hours
Full time

Role overview:

Executive support to the ‘FD, COO and Head of IT


Principal Duties & Responsibilities:

• Complex diary management
• Management of travel arrangements (liaising with 3rd party corporate travel agency)
• Minute taking at meetings as requested (Board meeting minutes, Committee minutes etc)
• Daily meetings to discuss on-going work projects
• Liaising with Directors, Non-Executive Directors and all levels of staff
• Working as a team member with other PA’s and office personnel providing adhoc support to other areas where required
• Co-ordinating Corporate Hospitality and keeping up to date records of hosts and client/broker attendees
• Reception and switchboard cover where required
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintaining customer confidence and protecting operations by keeping information confidential
• Preparation of reports and presentations where required by collecting and analysing information
• Provides historical reference by developing and utilising filing and retrieval systems; recording and maintaining meeting correspondence files
• Personal administrative work

Required Skills, Knowledge and Qualifications:

Essential

 Excellent communication skills
 Organisation Skills
 Word
 Excel
 Outlook
 PowerPoint
 Numeracy skills
 Minimum of 5 years experience required in Corporate environment (preferably Financial Services)
 Shorthand
 Secretarial qualified
 Flexibility
 Strong time management skills
 Travel logistics experience

Contact
Jay Sullivan
Posted
Reference
EAPAFD08
Duration
9 months maternity cover

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Senior Reward Analyst/ Compensation Manager

Basic job
Recruiter
Next Employment Limited
Salary
Competitive + Market rate salary, very competitive
Location
Central London
Job term
Contract
Job hours
Full time

**Candidates applying must be available for an immediate start**

My client is a global education company that helps people around the world to make progress in their lives through learning.

My client is looking to recruit a senior Reward Analyst/Compensation Manager based in their West End office.

The successful candidate will have broad experience in a reward role with the ability to operate both independently and alongside peers and colleagues in a fast paced environment.

With responsibility to deliver 2014 Reward services, day to day activities will include:

· Benchmarking pay for new roles and internal promotions

· Supporting the launch of our annual incentive programme

· Working with the global reward team to develop core UK pay policy and practice.

· Owning the core UK recognition policy

· Leading the implementation of the global career framework into the business.

· Providing support on recruitment offers (salary) and liaising with global reward on executive offers.

· Supporting the continuous improvement of the people data for reward purposes for the business.

· Developing tools and process to enable improvements to core UK reward practices.

· Providing all relevant reward analysis, reporting and support.


The successful individual will:

· Have the ability and attitude to make things happen in a fast paced and transforming environment.

· Be able to build and establish relationships with key customers and stakeholders quickly and effectively.

· Be customer focussed with the ability to align delivery to customer needs.


They will also possess:

· A graduate level degree or equivalent qualification

· Demonstrable and broad experience of providing operational reward and compensation services.

· The aptitude for managing large volumes of data

· The ability to continually improve process.

· Experience of managing market data and benchmarks

· Ability to use excel to an advanced level.

Contact
Penny Rutledge
Posted
Reference
SRAM27
Duration
6 months

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Secretary

Basic job
Recruiter
Next Employment Limited
Salary
From £20,000 to £20,000 per year
Location
Westminster
Job term
Permanent
Job hours
Full time

Exceptionally prestigious organisation is seeking a Secretary to assist with a range of administration projects.
Key responsibilities:
Manage and control the manager's diary, arranging meetings internally and externally
Organise travel arrangements (in conjunction with other relevant individuals as required)
Collect guests and escort them to meetings
Take minutes at meetings when required and produce documentation in a timely manner
To apply, you will require the following skills and experience:
Previous secretarial and administrative experience, including drafting of business correspondence and diary management
Excellent IT skills, including Word, Outlook, Excel and PowerPoint, and keyboard skills
Proven experience of dealing with a broad spectrum of people (including very senior)
Ability to exercise tact and discretion and maintain confidentiality at all times

Contact
Anton Packheiser
Posted
Reference
AP1006

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Recruitment Consultant – Permanent commercial/support desk – City based

Basic job
Recruiter
Next Employment Limited
Salary
Competitive
Location
London
Job term
Permanent
Job hours
Full time

£ Competitive salary and attractive commission structure

Are you frustrated with KPI's and want to now work for an established but expanding independent consultancy where you can operate in a less rigid working environment than a National operator and focus purely on billing and developing your business?

We have a great opportunity for an experienced consultant to work with our experienced perms team to assist in the next stage of the growth and development of our exciting recruitment plan.

We are a long established Independent Professional Consultancy specialising in Commercial Banking, Insurance and Financial services, both temporary and permanent, across the City and West end (but not restricted). We have a fantastic reputation with a strong presence with Major players in many industries across Central London.

We need a talented individual who is happy building strong relationships with candidates and clients alike, someone who has drive, ambition and the desire to want to be a part of a successful, fun and knowledgeable team, working in beautiful new offices, with excellent prospects for expansion in the future.

If you feel that the above is you……..then don’t hesitate and apply now!

Contact
Amy Rawlings
Posted
Reference
AR101

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Business Assistant/EA/PA

Basic job
Recruiter
Next Employment Limited
Salary
Competitive + Excellent benefits
Location
London
Job term
Permanent
Job hours
Full time

Business Assistant/EA/PA

Salary negotiable

London

This is far more than a PA secretarial role and whilst there will be the standard support functions such as travel, diaries, itineraries this is an opportunity for you to get involved as a right hand business assistant.

You will support this energetic, dynamic and entrepreneurial CEO who has a Global focus for expanding this ambitious insurance group. He is a demanding high achiever who demands an intelligent level of support.

You will also assist the Chairman but his needs are not as great. You will need to manage upwards to ensure that their time is spent on business critical activities whilst you deal with all that sits behind to enable them to achieve this.

You will be involved in research and senior level relationship management, you will organise all board meetings, prepare board packs and attend taking minutes and action points, some of which you will personally action whilst ensuring that deadlines and follow ups are dealt with in a timely manner.

You will manage projects and will take a pro-active approach to planning and facilitating events, hospitality and meetings both locally and globally. You should be confident with budgets and statistics as you will be analysing costings etc. You will also produce research notes and comprehensive briefing papers as well as presentations.

Candidates must demonstrate;
A high degree of energy
Ability to influence at Chair level but to build strong effective relationships at all levels
Strong organisational skills and pro-activity
Intelligence and a sense of humour (Graduate calibre)
A flexible approach and willingness to work in a hands on role
Strong solutions based approach
Competent IT skills
Significant gravitas
You should have experience working at this level preferably within financial services and must have supported board level activities including minutes. You should be able to effectively manage upwards in a diplomatic but effective way.
Please note this is not a traditional PA Secretarial role, and whilst there will be a degree of PA support (travel, diaries etc) there is the opportunity to take on a lot more

Due to the expected level of response we will only contact candidates who have been shortlisted

Contact
Jay Sullivan
Posted
Reference
jsBA

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