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- Temps Online
- From £25,000 to £25,000 per year
- Job term
- Job hours
- Full time
Liaise with Facilities Team to organise building pass for first day
Tour of the office/building including staff facilities, fire exits, notice boards
Complete First Day Induction presentation on the Intranet
Introduction to team and other departments
Organise welcome lunch/drinks with the team/department
Printing, scanning, copying.
Train new employee on phone use, how to set-up voicemail, hold calls, transfer calls etc.
Arrange BlackBerry, laptop, portal card etc. if applicable.
Authorise holiday requests for the department via HR interactive
Log other absence i.e. sickness, compassionate leave, study leave etc. for the department as
Complete monthly risk assessments with pregnant employee
Invite Maternity leavers to Xmas party / Summer event
Inform HR of any Keep in Touch (KIT) days worked
Line Management of secretarial support (where applicable) including:
Audio/Copy typing letters, memos, minutes, schedules
Filing/archiving, photocopying and confidential waste disposa
Organisation of meetings and viewings
Office branding and maintenance of KF image
Audio: reports, correspondence, memos, minutes, schedules, mail shots
Presentations using PowerPoint.
Pitching documents – assist in drafting and collating pitching material.
Electronic filing system. G: drive maintenance
Corporate travel arrangements & booking
Health and Safety
Furniture / equipment / telephones / supplies
Building access for visitors as and when required
Use of Essbase
Systems & IT Competence
Mail Merge proficient
Audio – 60wpm+
- Clare Oliver
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