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Office Manager/PA

Basic job
Recruiter
Temps Online
Salary
From £25,000 to £25,000 per year
Location
Edinburgh
Job term
Permanent
Job hours
Full time

Responsibilities

 Liaise with Facilities Team to organise building pass for first day
 Tour of the office/building including staff facilities, fire exits, notice boards
 Complete First Day Induction presentation on the Intranet
 Introduction to team and other departments
 Organise welcome lunch/drinks with the team/department
 Printing, scanning, copying.
 Train new employee on phone use, how to set-up voicemail, hold calls, transfer calls etc.
 Arrange BlackBerry, laptop, portal card etc. if applicable.
 Authorise holiday requests for the department via HR interactive
 Log other absence i.e. sickness, compassionate leave, study leave etc. for the department as


 Complete monthly risk assessments with pregnant employee
 Invite Maternity leavers to Xmas party / Summer event
 Inform HR of any Keep in Touch (KIT) days worked
 Line Management of secretarial support (where applicable) including:


Client Support
 Diary management
 Email management
 Document preparation
 Audio/Copy typing letters, memos, minutes, schedules
 Filing/archiving, photocopying and confidential waste disposa
 Organisation of meetings and viewings
 Office branding and maintenance of KF image
 Audio: reports, correspondence, memos, minutes, schedules, mail shots
 Presentations using PowerPoint.
 Pitching documents – assist in drafting and collating pitching material.
 Electronic filing system. G: drive maintenance
 Corporate travel arrangements & booking

Professional Standards
 Fire safety
 Health and Safety
 Furniture / equipment / telephones / supplies
 Building access for visitors as and when required
 Risk management
 Supplier Invoices
 Cheque requisitions
 Petty Cash
 Local Banking
 Use of Essbase

Systems & IT Competence
 Word (Advanced)
 Mail Merge proficient
 Excel
 PowerPoint
 Outlook
 Audio – 60wpm+

Contact
Clare Oliver
Posted
Reference
CFED

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