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309 results

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PA, Executive Search

Standard job
Recruiter
Appointments Bi Language
Salary
From £34,000 to £35,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

Our client is one of the world's largest and most successful Executive Search firms. They recruit across a multitude of Businesses and Industry Practices, within the Private and Public Sectors. We are currently looking for 2 PAs, one to support the Chair and NED Practice and the other to support the Legal & Professional Services Practice. Both roles require candidates with a proven track record of supporting busy, demanding individuals within blue chip environments.
Duties are varied and there is a lot of administration in the role:
 Managing all administrative aspects of Executive Search assignments as part of
the assignment team.
 PA support to the other designated Fee-Earner(s).
 Point of contact with central support functions – HR, IT, Accounts, Facilities.
 Managing external support service providers (travel, facilities management, local
suppliers).
 Preparation of candidate reports, presentations and other materials (Audio &
Copy typing).
 Arranging interviews, client meetings, etc.
 Organising events; lunches, corporate hospitality, etc.
 Preparing marketing materials and providing business development support.
 Diary management.
 Travel arrangements.
 Invoicing.
 Filing.
Candidates must be discreet and trustworthy and used to dealing with highly confidential information.

Contact
James Munro
Posted
Reference
JMVS

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Executive Assistant, Banking

Standard job
Recruiter
Appointments Bi Language
Salary
From £16 to £20 per hour
Location
The City
Job term
Temporary
Job hours
Full time

Our client is one of the world's leading financial services companies with offices around the world. It has a fantastic reputation that is the envy of many of its competitors. We currently have several positions in their Global Banking and Capital Markets Divisions. The roles are primarily to support Managing Directors, although you are sometimes required to help more junior bankers. The majority of your time will be spent organising international travel, managing complex diaries and scheduling high level internal and external meetings. We are looking for candidates who can think on their feet, appreciate different time zones and have the confidence to deal with senior level clients.
Duties include:
• Manage multiple electronic diaries; co-ordination of meetings involving both internal and external personnel
• Co-ordination and management of detailed, complex travel schedules and itineraries.
• eMail management; drafting, responding (without reference as appropriate), prioritising and printing.
• Preparation, reconciliation and submission of travel and corporate expenses in a timely manner.
• Preparation of confidential correspondence, PowerPoint presentations and Word/Excel documents. Where appropriate, liaison with third parties to ensure prompt and accurate completion of presentations and relevant standard documentation.
• Provide a professional telephone answering/messaging service for assigned bankers and colleagues in a telephone pick-up group.

Contact
James Munro
Posted
Reference
JMBM

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HR Manager South

Standard job
Recruiter
Trinity Mirror plc
Salary
Competitive + Excellent salary
Location
Canary Wharf
Job term
Permanent
Job hours
Full time

Trinity Mirror PLC are looking for a solutions focussed, people centric HR Manager to develop and drive the HR agenda for the publishing operation across the South ensuring the organisation is on target to meet its challenging goals. You will have the credibility to influence at the highest level, making a quick impact by creating strong relationships and driving change across a large complex organisation.

Job Dimensions:

• The HR Manager South is a key role in the newly created Publishing Operations Group which covers all publishing operations and associated functions across Trinity Mirror
• Working in conjunction with the HR Director will understand the strategic goals of the organisation develop the people strategy to achieve these goals
• Will drive the HR agenda across the South and create a dynamic, highly motivated HR team

Key Responsibilities:

• Ensuring a proactive and effective HR service is delivered to all internal stakeholders
• Working in conjunction with senior stakeholders to provide advice and support
• Leading a team of HR advisors and administrators within Canary Wharf ensuring an efficient generalist function
• Development of the HR strategy ensuring it is aligned with company strategy
• Work closely with Learning & Development to increase capability across the business ensuring high performing teams
• Provide a consultation service to all stakeholders on the HR implications of their operational plans
• Significant project work including the transition to and embedding of a new HR system

Person Specification:

• CIPD Qualified
• Track record of successfully influencing at a senior level
• Strong ER background gained within a fast paced, complex organisation
• An understanding of the digital landscape
• Demonstrable stakeholder management across a range of personalities
• Pragmatic with high attention to detail
• Able to manage large scale change projects
• Experience of dealing with unions or employee representatives preferred

Contact
Recruitment Team
Posted
Reference
4285

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Marketing Co-Ordinator

Standard job
Recruiter
Appointments Bi Language
Salary
From £28,000 to £30,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

Fantastic opportunity to join the UK's leading Executive Search firm. The Marketing Co-ordinator will be the point of contact for all marketing materials, gaining expertise to deliver recommendations to practices on ideal materials. The role will be responsible for managing the digital marketing effort, facilitating the
production of content and running the Company’s in house design facility. It will involve participating in educating staff on best practice use of social media - working with HR and training and providing information on effectiveness of marketing using analytics.
Key job responsibilities will include a combination of:
Website
 Be responsible for content of the website
 Define a digital strategy with each practice identifying keywords
Social Media
 Run the overall Social Media feeds and lead on output
 Spread best practice regarding optimising LinkedIn Bios
 Train people in best practice use of Social Media
 Keep abreast of changes and developments in Social Media
Advertised Roles
 Manage the executive opportunities pages on our websites
 Promote use of our website for all roles
 Manage our Twitter feeds
 Be the point of contact for the advertising agency

Contact
James Munro
Posted
Reference
JMKM

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PA to Head of Group Compliance

Standard job
Recruiter
Appointments Bi Language
Salary
From £45,000 to £46,000 per year
Location
St. Dunstan's and Stepney Green
Job term
Permanent
Job hours
Full time

Superb opportunity for a senior level EA/PA with a proven track record to work for one of this bank's most senior Directors. This is the largest UK and European bank and it places huge importance on Compliance, specifically within financial crime and money laundering.
The Head of Compliance travels constantly. He normally bases himself in NYC 2 weeks in 4. He has an extremely hectic business life and needs first class support. You will be contacted out of normal office hours. He is a charming and loyal individual who is looking for someone to act as a trusted gatekeeper.
Duties include:
• Provide high quality email, diary management and travel services to support the effectiveness of the executive
• Type and produce reports, Presentations, Spreadsheets
• Provides a professional and confident representation of the executive’s office.
• Arranges visits for internal and external customers to HSBC
• Handles phone calls and correspondence and deals with all queries arising
• Provides guidance to other team members and act as a role model for junior secretarial staff
• Builds a network and develops relationships with HSBC staff at all levels
• Extends help to other PA’s workloads permitting

Contact
James Munro
Posted
Reference
JMFL

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PA to CEO – Corporate Information industry - £38k

Standard job
Recruiter
The Plus Team
Salary
From £37,000 to £38,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

PA to CEO – Corporate Information industry - £38k

It is a brilliant time to join this long-established corporate supporting the new CEO and allowing him maximum time to drive the business forward while they are in acquisition mode. Supporting the senior leadership team with some admin and projects.

The PA will be from a fast-moving corporate with an entrepreneurial spirit, rather than old school background; will have a stable cv and qualities including: eloquent, adaptable, happy to take responsibility and able to make decisions.

Most people here are graduates, driven and among the best at what they do.

The work involves:
• Diary management and keeping the CEO on track through the day
• Proactively provide papers/information for meetings and follow up action points
• Plan monthly board meetings up to two years in advance
• Organise travel, visas, meetings for the CEO’s world-wide trips
• Take on projects and tasks as required
• Personal work from tax returns to holidays

Due to the number of responses we receive to our advertisements we are unfortunately unable to respond individually to each applicant. If you do not hear from us within 7 days you may assume you have not been selected this time - but please follow us on twitter @theplusteamltd for job updates in real time. The Plus Team works within an equal opportunities policy and operates as an employment agency and an employment business.

Contact
vacancies
Posted
Reference
CICEO

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EA to UK Managing Partner

Basic job
Recruiter
Tay Associates
Salary
From £42,000 to £46,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

One of the most prestigious global leaders in accountancy is looking for a highly experienced Executive Assistant to join their senior support staff supporting the UK Managing Director and Chairman who is also a global board member. This is the key hire this year so relevant experience is vital to be considered for this true right hand role.

The ideal candidate will have considerable Executive Assistant experience supporting senior executives at board level and are used to behaving in a truly ambassadorial manner. You are highly pro-active and intuitive in your approach and thrive working within a challenging and demanding environment. Time management is something that comes naturally to you and you are able to re-prioritise at a moment’s notice with several back up plans at any one time. You would welcome the chance to research and prepare information on various topics to present in a concise fashion and would use your business acumen to support an exceptionally busy individual.

The role will involve complex diary management and arranging all global and extensive travel. You work well under pressure maintaining the highest level of accuracy throughout. You will act with the up most level of diplomacy and discretion as the success of the company is built on exceptional relationships with clients and stakeholders. As you will be liaising with high profile clients confidentiality is key. You are a known role model in your current role and have the drive needed to commit to such a visible role.

It is fundamental that you have proven expertise with the internet and Microsoft Office applications. Both your verbal and written communication skills will be of the highest standard at all times, with an excellent phone manner.

Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance. Thank you for your interest in Tay Associates. If you are already registered with Tay Associates, please express your interest in this role to your consultant.

'Making do won't do, personally or professionally’.

Contact
Lucy McInerney
Posted
Reference
LM19284

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HR Administrator - Trainee Recruitment Assistant

Basic job
Recruiter
Temps Online
Salary
From £23,000 to £24,000 per year
Location
The City
Job term
Contract
Job hours
Full time

Are client is an international law firm based in the City of London. They are currently looking for a HR Administrator - Trainee Recruitment Assistant on a 6 month fixed term contract.
Duties will include:-

• Processing candidates applications through our online recruitment system
• Responding to candidates enquiries by telephone and email
• Adding candidates to a recruitment watch list
• Producing and submitting cheque requisition forms/processing invoices
• Photocopying CVs for work experience scheme students
• Producing on-line interview packs
• Arranging interviews and scheduling candidates
• Meet and greet candidates and conduct written exercises
• Other adhoc duties as required.


The successful applicant will be:-

• Ideally degree calibre
• Good team player
• Excellent interpersonal and communication skills – written and spoken
• Excellent proven organisational skills, with the ability to multi-task and keep calm under pressure
• Excellent attention to detail and good use of grammar
• Demonstrates professionalism in all dealings
• A good working knowledge of Microsoft Office Packages (in particular Word and Excel)
• An interest in working in HR/ Graduate Recruitment

What’s on offer:
• £23,000 - £24,000per annum

If you are interested in this role please apply online.

*Please note that due to the volume of response only suitable candidates will be contacted.*

Contact
Mary King
Posted
Reference
MK/NZ4597

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BRAND NEW LEGAL PA ROLES AVAILABLE NOW!!!!! Liverpool St.

Basic job
Recruiter
JM Legal
Salary
From £33,000 to £38,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

WE HAVE BEEN INSTRUCTED ON NUMEROUS VACANCIES WITH A NUMBER OF TOP LAW FIRMS BASED IN THE LIVERPOOL STREET AREA THIS WEEK WITH MORE TO COME - ALL REQUIRED EXPERIENCED AND TECHNICAL LEGAL PAs!!!

We have:

* Senior Corporate PA roles with salaries ranging from £35,000 - £38,000
* Senior Commercial Litigation PA with a salary of just shy of £38,000
* 3 x Corporate Legal Secretary roles paying £33,000 - £34,000
* Junior Legal Secretary - Litigation - up to £26,000
* Mid level Litigation Legal Secretary paying up to £32,000
* Document Production roles (Evening and daytime) - up to £36,000

And this is just in the Liverpool Street area - we have many more roles based in the City, Docklands and West End/Mayfair areas all requiring outstanding Legal PAs!!!

As a requisite, you will need:

• Strong technical skills across all Microsoft packages including Outlook, Word, PowerPoint and Excel
• Effective keyboard skills
• Proactive organisation and time management skills
• The ability to work efficiently in a fast paced environment and on own initiative
• Highly motivated with a 'can do' attitude and a willingness and enthusiasm to take on new challenges and develop own role
• Excellent communication skills and able to quickly build strong working relationships with people at all levels both internally and externally
• Flexible and adaptable approach
• Proactive and driven attitude

So, if you are seeking a new position, please forward on your CV asap in order that we can correctly match you to one of our many roles.

*Please note that most of my clients will require previous legal experience although a small number will consider professional services backgrounds*


JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates spanning over 20 years. Our experienced consultants combine exceptional levels of customer service with a detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.

For details of many other opportunities or for current market advice, please email: [contact details removed] for an immediate response or follow us on Twitter @JMlegal1 and Facebook for updates - who was also a Legal Secretary for a number of years previous to moving into recruitment!!!

Contact
Sam Mears
Posted
Reference
JL2013JOBS

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Human Resources Administrator

Basic job
Recruiter
May and Stephens
Salary
From £20,000 to £2,102,300,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

An excellent opportunity has arisen for an HR Administrator with about 12 to 18 months generalist experience looking for the next step in their career. - My client is a very well established company with a multi-national presence across the UK.
This role would be based in the head office in the heart of the city, reporting directly into the HR Manager. - Duties to include:-
To provide the HR team with administrative support including typing up minutes and formatting HR reports
To establish and maintain productive working relationships with Heads of Departments to ensure that a high standard of HR service is adhered to at all times
To update the HR database in terms of employee details
To administer all HR documentation relating to New Starters, leavers, transfers, changes in salaries and benefits to ensure that all employee records and accurate and updated
To administer payroll amendments as required
To coordinate HR paperwork in relation to tribunals including preparing tribunal packs, distribution and tracking
To record staff sickness and holidays
To assist with the recruitment process
To produce offer letters and new staff Contracts of Employment
To maintain the utmost confidentiality when dealing with personnel records
To update HR policies and procedures and the Employee Handbook in line with new legislation
To carry out HR project work as required

This is an excellent opportunity for a candidate with a genuine interest in pursuing a career within HR to join this financially stable and well established firm in the heart of the city


May & Stephens are an equal opportunities employerMay & Stephens Ltd is acting as an Employment Agency in relation to this vacancy.

Contact
Karen Penhaligon
Posted
Reference
KP/HR

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