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Market Data Administrator

Basic job
Recruiter
Tate City Premium
Salary
From £30,000 to £40,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

Job Title: Market Data Analyst
Salary: £30-40K dependant on experience
Systems NEEDED: FITS
Client: Prestigious bank based in London
Location: City of London


The role of Market Data Analyst:

Day-to-Day MDS Administration: All standard Market Data Service functions and Information Provider

Þ User Profile Maintenance: Receiving, recording and executing all changes to user profiles including
§ DACS Administration
§ Market Database Administration on Spreadsheets/Abacus/ or any other MDS inventory system.

Þ MAC Management: Processing daily changes within the user community and user profiles, such as:
§ Moves
§ Additions
§ Cancellations
§ Joiners
§ Leavers
§ Allocation/profile changes
Þ New Exchange Orders:
Þ Vendor and or Exchange issues affecting exchange set up will be communicated to the requestor.
Þ Capture of users Market Data requests from emailed requests (or other communication-workflow mechanism) & tracked
Þ Evaluation of CLIENT service requirements against existing services and form validation
Þ Provide to CLIENT expected start dates for new services and report on actual versus expected cost variances
Þ Maintain manual audit trail of changes for all cost impacts against planned costs.
Þ Management of all MDS vendor details in Administration & Inventory system
§ Accurate and current vendor costs
§ Management of Commercial changes, ensuring reconciliation to budget & projections
§ Capture Market Data license details

Þ Reconciliation of vendor invoices with projected use of data in Administration & Inventory system, including:
§ Bloomberg SID Uploads
§ Reuters E-billing
§ Check invoices
§ Managing invoice status
§ Cost allocation
Þ Presentation of MDS cost breakdown report to the business management on a regular basis (monthly/quarterly)
Þ Reporting to the business their specific cost centre cost breakdown with support for cost allocations between cost centres
Þ Management of invoice vs. budget and forecast tracking.
·
Proactive management of MDS vendor contracts to include:
Þ Reviewing existing contracts and advising on potential for reducing data use accordingly
Þ Regular Reporting;
§ Internal - producing regular management reports. Based upon the business requirements distributed to recipients accordingly.

§ External - As required by external parties such as vendors and exchanges. This includes: Reuters (E-) DAD forms, Historical permissions and Audits.
Þ Regular health check meetings with CLIENT to assess
§ accuracy of (user) data
§ service requirements
§ service issues
Þ Attend regular monthly MDS Budget holders meeting with CLIENT
Þ Support for annual budgeting exercise
Þ MDS Supplier negotiation and progression of
§ issues with MDS suppliers
§ Ensuring best contract terms for CLIENT
Þ Support for novation activity (where applicable) of targeted Market Data Service contracts to third party.
Þ Provide ad-hoc proposals for cost savings.
·
Pro-active management and evaluation of users MDS requirements.
Presentation of appropriate findings/recommendations to CLIENT management and/or the business.

o Cost savings / FOC MD Services
o Cost avoidance / areas of exposure

Additional CLIENT / vendor liaison point for price negotiations, contract renewals, vendor management and additional account issues.
·
Business liaison point, from an analytical perspective (information sharing, verifying new product requests, promoting alternatives, etc.).

Pro-active monitoring of Market Data industry
o Commercial trends (policies from vendors, exchanges & potential cost impacts)
o New services / enhancements
o Changes to the market data environment (regulatory developments, industry sentiment on data usage rights, exchange management, units of count etc.)

Please only apply for this role if you are a competent user of FITS as applicants without FITS experience will not be considered.

Contact
Tate
Posted
Reference
110808

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Office Manager

Basic job
Recruiter
Hays PA & Secretarial
Salary
From £25,000 to £30,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

**Office Manager**

A fast paced, rapidly expanding IT company are looking for an Office Manager to join as soon as possible. The client is based in central London, but are looking to relocate due to the growth of the company, to a similar area.

Since opening their offices in London, the head count of the company has started to increase and will continue to do so.

The role will consist of general administrative duties, coupled with the running of the office and management of staff. You would also have involvement in the decision of the new offices and introducing new staff.

They are looking for a candidate who has extensive previous experience as an Office Manager within the IT sector.

**It is esential you have previous experience handling confidential information.**

The candidate must:

· Have a Degree education
· Be PC literate with strong working knowledge of Microsoft Office packages
· Have experience with database management and administration
· Have the ability to work under pressure.
· Have at least 4 years’ experience in a similar role
· Have positive outlook and high energy
· Be independent, self-starter, and self-motivated for high-performance
· Take ownership and holds accountability
· Be interested in professional growth
· Be interested in having a positive and significant impact
· Be a smart, fast-learner, and quick study
· Welcomes and is able to apply constructive feedback
· Intellectually curious, problem-solving approach
· Can-do attitude, with sense of urgency and accuracy
· Is calm and poised, and comfortable in a dynamic, fast-changing environment

If you think you are a good fit for this role, then please apply.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Contact
Jessica Brook
Posted
Reference
2046861

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Secretarial Services Manager

Basic job
Recruiter
JM Legal
Salary
From £60,000 to £65,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

We are currently recruiting for a Secretarial Services Manager for a leading law firm in the heart of the City.

The purpose of this newly created role is to ensure the highest standards of performance and service delivery within secretarial services.

Duties & Responsibilities
Management & Strategy
•Manage all changes to process and ensure appropriate communication plans are implemented
•Develop service strategies to match the needs of the firm and each practice area
•Provide detailed management information to measure utilisation, service level and improvements
•Develop a strong, cohesive, well-informed, multi-skilled and well-trained team with a can-do attitude
•In collaboration with the Head of Learning & Development, develop a competency framework and training programme, and manage their implementation
•Coach Team Leaders to ensure that they are supported and able to manage staff effectively
•Ensure proper escalation and resolution of any employment-related issues
•Plan resources and cover cost-effectively, managing sickness and holiday absences
•Determine and manage ratios in conjunction with Team Leaders
•Set budgets for resource levels
•Assist Senior HR Manager with secretarial recruitment
•Appropriate involvement in disciplinary and grievance procedures
•Ensure adherence to performance review and management processes
•Assist with salary review with annual salary and bonus recommendations based on staff performance levels which have been consistently and fairly assessed
•Understand and implement personnel policies and procedures, ensuring consistent liaison with the Senior HR Manager on additional requirements
•Keeping up-to-date with market developments
•Conduct appraisals for all direct reports (Team Leaders, Document Production, Team Support)
•Participate in any firm-wide project as may be required

Service Delivery
●Develop a solid understanding of all aspects of the services provided, ensuring staff have the ability to complete all tasks effectively
●Monitor utilisation and service levels, looking for opportunities to improve these
●Ensure processes are working well for all services by requesting feedback from service users

Key Skills & Experience Required
-A minimum of two years' management experience in a professional services or client-focused environment
-Proven experience in change management
-Able to build a collaborative team-orientated culture
-Able to tackle problems positively, formulate solutions and engage with others to ensure active steps are taken
-Excellent communication skills
-Able to build and maintain constructive relationships with a variety of different individuals at different levels of seniority
-Has credibility with staff at all levels
-Professional demeanour
-Good IT skills
-Flexible with regard to working hours (normal office hours are between 9.30am and 5.30pm).

JM Legal are one of London’s most prominent legal recruitment specialists due to their unparalleled service standards to both clients and candidates spanning over 20 years. Our experienced consultants combine exceptional levels of customer service with a detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties. For details of many other opportunities or for current market advice, please email: [contact details removed] for an immediate response or follow us on Twitter @JMlegal1 and Facebook for updates.

Contact
Lee Laming
Posted
Reference
SM/LL/CCLA

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CONTRACT LEGAL SECRETARY/PAs - LEADING LAW FIRMS!!!

Basic job
Recruiter
JM Legal
Salary
From £33,000 to £37,000 per year
Location
The City
Job term
Contract
Job hours
Full time

Are you an experienced Legal Secretary/PA? Looking for a maternity/summer contract? On a working holiday Visa? A temp looking for a bit more stability over the coming months?

My client, a leading law firm in the heart of the city seek one or more Legal Secretaries/PAs to cover the holiday period and up coming maternity contracts.

This role is firmwide, with an emphasis in Corporate, Banking and Finance together with Litigation, Property and IP supporting all levels of fee earners. This requires an enthusiastic, dynamic approach to work and good sound Legal Secretarial/PA experience.

If you have:

Legal Secretarial/PA experience in various areas of law;
Fast and accurate typing speeds of 65 - 70wpm+;
Sound IT skills using all Microsoft Applications;
Good knowledge of Case Management Systems;
Flexibility; and
a bubbly, dynamic and friendly demeanour

Experienced legal Secretaries/PAs need only apply. Please forward a copy of your CV to Sam at JM Legal asap!


JM Legal are one of London’s most prominent legal recruitment specialists due to their unparallelled service standards to both clients and candidates spanning over 20 years. Our experienced consultants combine exceptional levels of customer service with a detailed market knowledge and a client base that encompasses the vast majority of law practices in London and the Home Counties.

For details of many other opportunities or for current market advice, please email: [contact details removed] for an immediate response or follow us on Twitter @JMlegal1 and Facebook for updates.

Contact
Sam Mears
Posted
Reference
SM/CLS/073

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Technical Data Administrator

Basic job
Recruiter
Hays PA & Secretarial
Salary
From £24,000 to £33,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

Title: Technical Data Administrator
Location: Central London
Salary: £24,000 - £33,000

I am currently working alongside a fantastic Higher Education organisation who are looking to recruit a Technical Data Administrator to join their operations team. The main purpose of the role is to create and maintain SAP Product and data records to ensure effective integration across SAP and sale of Products across the Group. This role is based in Central London.

The main responsibilities will include:
· Relationship Management – Effectively communicate with relevant partners to provide support and guidance.
· SAP Operational Support – Provide support to stakeholders enabling their understanding of SAP issues and supporting the contract processes.
· SAP Technical Maintenance – Create and maintain SAP product partner master data and provide high levels of expertise and accuracy in the maintenance of this.
· Performance Reporting – Develop systems and processes and ensure they are maintained whilst contributing to the development and review of the performance measures.
· Continuous Improvement – Reviewing SAP functions and proposing potential improvements along with analysing associated business benefits.
· Training and Development – Continually reviewing own skills and providing SAP training when necessary

The ideal candidate will possess:
· Proven experience working with IT applications.
· Significant experience in administration, data processing or an information management environment.
· Expertise in the business use of SAP or master data is desirable.

If you are interested in this role, or would like more information about the role, please send your CV or query

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Contact
Ann Fahy
Posted
Reference
2146942

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Office/Floor Manager

Basic job
Recruiter
Hays Financial Market
Salary
From £50,000 to £50,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

Floor Manager

‘Our Client’ a Top Tier Investment Bank is looking to recruit a skilled, professional Floor Manager to support the Global Markets Operations Technology team

Whilst doing the general floor management and admin you will need to use your attention to detail and organisation skills to on board and off board staff members and organise events. You will have to cover for Managing Directors’ Assistants to include advanced administrative support and analytical skills

Key responsibilities and requirements to include:

* Updating floor plans
* Liaise with the Real Estate Team
* Invoice management using the required management system
* Ensuring the floor facilities are in good working order, supplies are in place and liaise with the facilities department to deal with any facilities query when required.
* Proven experience supporting senior level management
* Ability to work on own initiative
* A well presented; pleasant manner
* Excellent knowledge of a variety of software programs including Microsoft Office
* Ability to quickly learn various bank systems for purchasing, travel, expenses, etc
* Cooperate effectively with technical people
* Excellent soft people skills including ability to communicate, collaborate and negotiate
* Energy, drive, courage and character
* A hands on approach with the ability to work to deadlines, sometimes across multiple time zones
* Manage multiple tasks, whilst ensuring quality and timeliness of the delivered results

The desired candidate will come from an investment banking background and will be highly organised and proactive. This is an excellent opportunity to work for a global Investment Bank. If you feel like you meet the requirements please contact myself on [contact details removed] or email me at the email address stated.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Contact
Angeliqua Saadati
Posted
Reference
2146738

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Office/Floor Manager

Basic job
Recruiter
Hays Financial Market
Salary
From £50,000 to £50,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

Ivestment Banking Floor Manager

‘Our Client’ a Top Tier Investment Bank is looking to recruit a skilled, professional Floor Manager to support the Global Markets Operations Technology team

Whilst doing the general floor management and admin you will need to use your attention to detail and organisation skills to on board and off board staff members and organise events. You will have to cover for Managing Directors’ Assistants to include advanced administrative support and analytical skills

Key responsibilities and requirements to include:

* Updating floor plans
* Liaise with the Real Estate Team
* Invoice management using the required management system
* Ensuring the floor facilities are in good working order, supplies are in place and liaise with the facilities department to deal with any facilities query when required.
* Proven experience supporting senior level management
* Ability to work on own initiative
* A well presented; pleasant manner
* Excellent knowledge of a variety of software programs including Microsoft Office
* Ability to quickly learn various bank systems for purchasing, travel, expenses, etc
* Cooperate effectively with technical people
* Excellent soft people skills including ability to communicate, collaborate and negotiate
* Energy, drive, courage and character
* A hands on approach with the ability to work to deadlines, sometimes across multiple time zones
* Manage multiple tasks, whilst ensuring quality and timeliness of the delivered results

The desired candidate will come from an investment banking background and will be highly organised and proactive. This is an excellent opportunity to work for a global Investment Bank. If you feel like you meet the requirements please contact myself on [contact details removed] or email me at the email address stated.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Contact
Angeliqua Saadati
Posted
Reference
2146738

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Receptionist

Basic job
Recruiter
Angela Mortimer Plc - MBD
Salary
From £20,000 to £24,000 per year
Location
Central London
Job term
Contract
Job hours
Full time

An upmarket, corporate finance firm is looking for a smiley, bright receptionist to join their team for twelve months to cover their current receptionist's maternity leave . This is a great opportunity to work in the reception of beautiful offices in Central London. The client have a fantastic reputation within the market who will be a great addition to your CV.

Traditional reception duties will include (but are not limited to):

• Meeting and greeting clients
• Managing the reception area
• Ad-hoc admin duties
• Managing a busy switchboard
• Booking travel

Successful applicants will be dedicated to a front of house role, be proactive in nature, and will be confident managing a busy reception area. This role is to start ASAP and will last for roughly a month. Applicants need only apply if they are immediately available.

**Angela Mortimer acts as an employment agency for this vacancy. If you have previously registered with Angela Mortimer please contact your consultant directly.**

Contact
Ciara Blake
Posted
Reference
CB7222HLFinance
Duration
12 months

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Resourcing Assistant

Basic job
Recruiter
GR Law
Salary
From £24,000 to £25,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

A leading International law firm is now looking for a Resourcing Assistant to join their Resourcing team in London. The role will support a Resourcing Team Leader, Head of Resourcing and Resourcing Adviser. This is a very busy and highly rewarding role that is perfect for someone who is currently working either in a recruitment company or someone already within a resourcing function of a professional services firm. It will certainly offer an excellent opportunity to develop your career whilst learning how the recruitment process of a leading City law firm is run. As a result the firm is looking for to meet candidates of either graduate or A’ level standard who have great attention to detail and good all-around communication skills. An interest or current exposure to Social Media would be a distinct advantage and a confidence to deal with senior stakeholders is vital. In the first instance please contact Peter Francis for more details quoting ref: 82993.

Contact
Peter Francis
Posted
Reference
82993

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Receptionist working direct for Law Firm

Basic job
Recruiter
FOH Recruitment Ltd
Salary
From £24,000 to £28,000 per year
Location
The City
Job term
Permanent
Job hours
Full time

Receptionists needed - working in stunning offices - for a large glamorous international Law Firm - in London. Benefits include, Gym, Private health, Pension and Bonus. PLEASE ONLY APPLY If you have solid experience as either a receptionist or member of the cabin crew. This company is looking for the best of the best in customer services. A truly polished receptionist, concierge of member of the cabin crew. Someone who has worked for either a 5* Hotel or within corporate reception OR airline cabin crew. If you are immaculately presented with a warm professional and confident personality then this could be for you.

PLEASE ONLY APPLY IF YOU HAVE SOLID RECEPTION OR CABIN CREW EXPERIENCE

This company knows what an IMPORTANT job their front of house staff do. They know their receptionists are essential to their overall image.
The main duties are as a receptionist - with a high level of responsibility.

DUTIES:
Operating a switchboard in a warm, confident and happy manner
Reservation of meeting rooms on a computerised meeting room booking system
Meeting and greeting clients in reception. Ensuring clients receive VIP treatment
Liaising with other receptionist, the catering team and the AV team
Liaising with the PAs and executive directors
Assisting in the co-ordination and preparation of meeting rooms
Booking couriers
Administration Adhoc duties
Booking catering facilities - organising lunches and liaising with catering team.
Having an eye for detail and checking rooms are perfect each time.
Receptionist general duties

If you have a good background as a Hotel receptionist, Corporate receptionist, OR member of the Cabin Crew in an airline then please apply.

Contact
Sarah Hutton Surie
Posted
Reference
LEGALLL24-28

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