Executive Assistant to Chief Operating Officer

Executive Assistant to Chief Operating Officer

Up to £58,000 depending on experience

A boutique Investment Manager based in the West End are looking to recruit a Senior EA / Office Manager. The COO is looking for a dedicated, professional and experienced EA that has previously supported at C-Suite level within an investment bank/asset management/private equity firm or global professional company;

• Extensive and complex diary management for COO and other Senior Executives
• Booking complex travel arrangements across different time zones
• Acting as a diligent gatekeeper, screening calls and escalating queries
• Managing invoice processing and preparing expense reports for reimbursement
• Managing vendor relations and facilities operations for entire office along with maintaining IT equipment across the office
• Coordinating annual benefit meetings for office in conjunction with corporate office in New York
• Organising and hosting office events and firm-wide initiatives in conjunction with corporate office as needed

Requirements

• Able to negotiate diary conflicts across multiple time zones
• Complex last minute travel bookings
• Ability to work independently
• Strong Microsoft Office
• 6-10 years of Executive Administrative experience to senior personnel within Financial Services/Asset Management industry within a global environment
• 2 years of office management experience preferred