Office Manager

Office Manager - Management Consultancy - West End

Client Details

Our client is a global management consultancy.

Description

Our client is global management consultancy, looking to recruit a permanent Office Manager to be based at their London office consisting of 35 members of staff, across 2 floors. Your duties will include:

• Meeting and greeting visitors, showing them to meeting rooms, offering them refreshments and notifying staff of their arrival.
• Being the first point of contact for the office. Answering the phone, directing calls and emailing staff members detailed messages.
• Preparing meeting rooms for external meetings and events, with refreshments and any equipment necessary eg projector.
• Ensuring meeting rooms are presentable for each meeting, throughout the day.
• Checking both floors are presentable - Kitchens are stocked, printers have paper and toner etc.
• First point of contact for facilities issues, resolving any issues as fast as possible. Liaising and booking contractors, maintaining a good working relationship with the Landlord.
• Assisting with New Starters - liaising with HR department, welcoming new starters on their 1st day and carrying out inductions, liaising with the IT provider regarding logins, laptops, software, organising company mobile phones.
• Administration of IT systems including regularly reviewing access of current users and restricting leavers.
• First point of contact for any staff on-site IT issue eg printer problems and liaising with the company's outsourced IT Support Desk.
• Ordering stationery and office supplies and restocking the kitchen.
• Managing contracts with office suppliers.
• Booking international travel arrangements on behalf of staff members including flights, hotels, transfers.
• Arranging visas for travel.
• Liaising with the company's other global office.
• Carrying out Health & Safety tasks including First Aid, Fire Warden duties, maintaining compliance with policies and procedures.
• Organising events including the Christmas party.
• Assisting the Directors with the printing of packs for client meetings as and when needed.
• Check staff timesheets for the week.
• Process expenses for the office, checking receipts and liaising with the Accounts team.

Profile

The successful candidate for this role will:

• Have previously been an Office Manager or carried out Office Manager duties.
• Have excellent organisational, multi tasking and time management skills.
• Have good problem solving skills and be able to utilise their initiative.
• Have excellent communication and interpersonal skills with the confidence to liaise at all levels.
• Have a "Can Do", positive approach to their work.
• Have good attention to detail.
• Be a good team player.
• Good IT skills - Word, Excel, PowerPoint, Outlook.

Job Offer

On offer is a salary of £27,000 - £30,000 + fantastic benefits package and 25 days holiday. Hours are 09:00 -17:30 Monday to Friday.