Facilities/Office Manager

Facilities/Office Manager

£45,000 - £50,000 + exc benefits

City of London

My client an international Reinsurance Brokers are currently recruiting for a Facilities Manager to oversee the running of all soft services within the UK. You will manage and develop a team of 3 within the Facilities department during their transition to the new London office in which will be taking place in 2020.

• You will design, develop and deliver effective procurement for office services and you will manage supplier relationships, negotiate competitive pricing and identify opportunities to drive out costs from suppliers.
• To undertake reviews of services provided against benchmarks and to source additional or replacement suppliers as appropriate monitoring service and performance.
• To advise on recovery planning, implement and co-ordinate activities as they relate to Premises & Facilities as appropriate.
• Input to the Group Risk Management process.
• Design, develop and deliver strategies for the management of fire, security and tenants liability risks.
• To monitor every aspect of the Facilities services to ensure compliance is in line with the relevant Health and Safety, Environmental and any other regulation.
• To ensure external contractors conform to all necessary legislation
• To maintain the company’s health and safety policies and procedures.
• Setting archiving policy for the Group in liaison with Compliance.
• Manage the archiving supplier including auditing of record management.
• Responsible for the daily management of all archiving processes.
• Merging the archiving into the Group arrangements and modifying processes.
• Responsible for the provision of front of house services.
• Responsible for the Reception and daily management of catering, couriers etc.
• General administration/managerial duties as required
• Allocate all relevant requests received, action, update and close in a timely manner.
• Manage and develop the Facilities Assistants.
• Full assistance with the preparation for the London office move in 2020.
• Oversee the transition of the facilities team to meet the requirements of the new London office.
• Ensure that the existing contracts are transferred to the new office and that appropriate new suppliers are sourced.

Candidates:

• Must have NEBOSH Certificate-level qualified
• Experience with People management

• Project Management experience is desirable
• Great interpersonal and communication skills
• IT knowledge of Microsoft word, excel and outlook
• Exceptional attention to detail and accuracy skills
• The ability to prioritise workload and meet deadlines
• Great flexibility and a proactive attitude when taking on tasks
• Experience of a major office move is desirable

This is an 18 month contract