Legendary Worldwide Communications Group - PA/Team Assistant
- Recruiter
- Pulse Search & Selection Limited
- Location
- London (Central), London (Greater)
- Salary
- Up to £26,000 dependent on experience
- Posted
- 06 Feb 2019
- Closes
- 21 Feb 2019
- Job Title
- PA
- Industry Sector
- Advertising, Marketing, Media
- Contract Type
- Permanent
- Hours
- Full Time
This role is within one of the world’s largest communications groups and involves support for UK Management team who handle multi-discipline projects. The job requires schedule management for the team as well as project and event management and administrative support for at least one Director.
The team organise a variety of events and meetings throughout the year for senior colleagues and clients. Project management means ensuring briefs are agreed, contracts in place, records are kept, and the works are being managed to agreed health, safety and quality standards within budgets.
Among your responsibilities will be the need to assist with reports, presentations, documents, invoicing, timesheets, diaries, travel and expenses. You will be Coordinate client events, guest lists, invitations, RSVPs, attending events, venues and agendas. There will be a need, on occasions, to prioritise conflicting needs; handle matters efficiently, proactively, and follow-through often with deadline pressures. Minute taking and the proficient in the use of Excel, PowerPoint, Acrobat and CRM Database is essential.
What you will need:
- The ability to work fluidly and flexibly in an agile and energetic environment
- Superior organisational skills and prioritization of multiple tasks seamlessly with exceptional attention to detail.
- Calmness under pressure and very strong interpersonal skills, a sense of humour, the ability to build relationships with senior staff, board members and clients
- Expert level written and verbal communication skills, problem-solving with strong decision-making capability with emotional maturity
- Highly resourceful team-player skills, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Previous experience with diary management, governance and assistance with an ability to achieve high performance goals in a fast-paced environment
- Forward-looking thinker, who demonstrates initiative and actively seeks opportunities and proposes solutions.
- Ability to surprise and delight by keeping one step ahead of your manager
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