PA to HRD & CFO for Luxury shoe retailer

Location
London (Greater)
Salary
UP TO 40000 per annum
Posted
04 Feb 2019
Closes
04 Mar 2019
Ref
123
Job Title
PA
Industry Sector
Fashion, Retail
Contract Type
Permanent
Hours
Full Time

Full time PA role for Luxury Shoe retailer!

My client is on the search for an experienced PA to join a well-known Shoe brand to support the CFO and HR Director at their stunning London offices

You must be a highly professional, well presented, and confident PA that enjoys working a fast paced and demanding environment

Main duties

  • Managing the flow of meeting invitations, prioritising, dealing with frequent changes
  • Extensive management of the diary (via Outlook) including scheduling all meetings engagements, conference calls, travel, board meetings, conferences
  • Having awareness of working across time zones (Europe, USA)
  • Developing an understanding of who is who in the business and which meetings take precedence over others/which are more urgent
  • Issuing meeting invitations on behalf of colleagues
  • Co-ordinate with other Assistants to find a mutually convenient time
  • Booking meeting rooms, organising refreshments as required
  • Provide HR Support 
  • Checking key meetings coming up to ensure they have maximum attendance, reschedule if necessary

2. Travel:

  • Planning travel ahead to ensure cost efficiency and to maximise the benefit by planning additional meetings during the trip
  • Manage all travel arrangements and logistics, including booking flights, hotels, local transfers, restaurants and hotels in conjunction with the in-house Travel Facilitators and local Office Managers
  • Ensuring every relevant detail is in the required schedule
  • Approving or questioning travel request forms as submitted by the Travel Desk

3. Emails and General:

  • Submitting monthly credit card expenses
  • Submitting monthly time sheets
  • Manage large volume of incoming and outgoing emails
  • Filter and mark for information or needs response as appropriate
  • Filing emails on a regular basis
  • Take telephone messages and respond to queries promptly, texting and notifying when required

You will be the required to have the following

  • Must hold a presentable, polished and confident attitude
  • Ability to work well under pressure and towards deadlines
  • Previous PA or admin experience is essential
  • Excellent customer service skills
  • Strong Communication skills
  • Ability to work under pressure and manage own targets and deadlines
  • I.T literate – strong knowledge of Word and Excel
  • Advance skills on PowerPoint

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