PA to Head of Legal (3 days a week)

Global financial services firm seeking temporary PA to Head of Legal. 12 month temporary role. Starting March

Your new company
Our client, a global financial services organisation, are currently seeking an interim PA to their Head of Legal. This is a 12 month maternity cover, with a start date of mid March.
Please note this is a part time role for 3 days a week, there is flexibility on which days except Friday.

Your new role

Duties will include but not limited too:

• Responsible for maintaining and updating the Limited Rulebook and Procedures; this includes large and complex document changes (automatic numbers, cross referencing, creating number formatting, house style templates etc)
• Work closely with the Head of Legal to provide secretarial services to the Rule Change Committee, which is chaired by the Head of Legal: arrange the meeting with a large number of internal attendees including the Ltd CCO and the Ltd Chief of Staff, prepare agendas, papers and join the meeting to take minutes
• Creating Purchase orders with quote provided by external parties. Logging and distribute invoices amongst the team for allocation of costs and approval on an internal finance system
• Extensive meeting arranging requirements, both external and internal clients; conference calls, face to face and video conference
• Maintain the holiday booking system for the Legal Department on an internal system

What you'll need to succeed
To be considered for this position, our client is looking for an experienced Legal PA to has supported at senior levels within law firms or within the in-house Legal department for a financial service firm.
Other qualities that our client is looking for include:

• Highly proficient with MS Office including Word (track changes, black lines etc.)
• Flexible and adaptable to help support the teams. May also need to liaise with the New York office.
• Experience dealing with billing for law firms
• Legal Secretarial qualifications required

What you'll get in return
You'll receive an hourly rate of £20 per hour plus holiday. You;ll be working for a highly prestigious financial services organisation. Start date is approximately mid March.
Ideally this will be a 1 stage interview process to meet with the Head of Legal, the current PA that you would be covering and other members of the Legal Team.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays