PA/ Office Manager

Our client a Marlybone based publisher are looking for an office manager/ PA to join the team on a 9 month contract basis.

The role involves managing the overall office environment ensuring it is maintained and kept secure at all times, as well as providing day to day support to the directors, which will involve diary management, scheduling meetings and ad hoc personal tasks.

Office Manager responsibilities:

• Ensure Building Management and maintenance
• Attend Building Management meetings and communicate outcome to Operations Manager and Directors where necessary.
• Manage company client experience whilst on site.
• Record and maintain office furniture inventory.
• Ensure Fire, Health and Safety procedures are met and adhered to.
• Ensure the aesthetics, cleanliness and security of the office is maintained and monitored.
• Review processes, ensuring they are fit for purpose.
• Monitor and manage all office repairs, using approved providers.
• Manage and control expenditure for office consumables, kitchen equipment, services, hardware etc.
• Communicate office procedures to staff and ensure they are met and maintained.
• Manage the Receptionist and PA/Office Administration Assistant.
• Be aware of office hardware supplies/contracts/renewals/facilities.

PA responsibilities:

• Work closely and confidentially with Directors.
• Manage Directors diaries.
• Schedule internal and external meetings for Directors.
• Book off site venues for meetings, lunches and dinners.
• Support the Events Manager.
• Ensure all staff and departments are supported and assist with ad hoc requests.

Higher Education degree or equivalent qualification are essential, alongside 3 + years experience in PA/ office management.

Successful applicants will be contacted in 48 working hours.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.