Administrative Assistant

Administrative Assistant

near Oxford Circus Tube Station

£35,000 per annum 

Company Profile

Oz Management is one of the largest institutional alternative asset managers in the world, with offices in New York, London, Hong Kong, Mumbai, Beijing and Shanghai. Oz Management provides asset management services to investors globally through its multi-strategy funds, dedicated credit funds, including opportunistic credit funds and institutional credit products, real estate funds and other alternative investment vehicles. As of January 1, 2019, Oz Management had approximately $31.8 billion in assets under management. 

Role

This is a full time role where the successful candidate will be a Float Assistant within the Administrative Team of the London office, offering day to day administrative coverage for the London office, as well as holiday cover to two permanent Assistants and the Receptionist. 

Key Responsibilities

•  Answering and screening phones
• Diary management; arranging meetings and conference calls involving different time zones across busy diaries
• Organizing all travel arrangements: flights, hotels, cars, visas
• Completing monthly expense reports
• Compliance related logs and pre-clearances (e.g. gifts & entertainment)
• Other ad hoc admin needs e.g. printing, binding, scanning, filing, entering business cards, keeping holiday record

 Qualifications

• 2+ years of previous work experience in office administration 
• Experience managing multiple calendars and organizing meetings, travel, etc.
• Demonstrated ability to multi-task 

Desirable Traits

• Strong communication skills, highly organized
• Energy & passion
• Demonstrated confidence, maturity, and proactive nature
• Eagerness to learn and take on responsibility
• Ability to work well in a team oriented environment

Equal Employment Opportunity Policy
OZM is an Equal Opportunity Employer. It adheres to an employment policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, physical or mental disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.