Personal Assistant

A leader in shipping of furniture and personal effects is looking for a Personal Assistant to join their team on a permanent basis. The successful candidate will be providing secretarial and administrative support in a well-organised and timely manner to the Finance Director. You will be detail orientated with a minimum of 3 years Personal Assistant experience.

Responsibilities:

• Dealing with all email correspondence including setting priorities and drafting answers to emails
• Following up outstanding matters with other offices and external parties through to completion
• Managing diaries; scheduling meetings & appointments; preparing for in-house meetings; making travel arrangements (including booking flights, taxis and accommodation)
• Reminding the Director of important tasks and deadlines
• Preparing agenda, minutes of meetings and other documentation
• Screening calls and handling requests and queries appropriately; you will be the first point of contact for telephone calls and enquiries to the Director
• Collating and filing the Director's expenses
• Maintaining filing system (soft & hard copies)
• Reviewing spreadsheets, sometimes preparing simple spreadsheets with formulas, and analysing/comparing results
• Inputting entries in accounting software and extracting reports
• At times, extracting reports from the Client's financial software

Essential Skills and Experience:

• A minimum of 3+ years Personal Assistant experience
• A self-starter who can work well in a fast-paced environment
• Excellent administration skills are required including good knowledge of MS Outlook, MS Word and MS Excel
• Highly organised with the ability to monitor and manage multiple tasks
• The ability to prioritise to meet set deadlines
• Flexibility and adaptability; a good team player with excellent people skills
• The ability to be proactive and take the initiative
• Confident in dealing with people at all levels
• Excellent oral and written communication skills
• Well presented, reliable and punctual
• Discretion and trustworthiness: you will often be party to confidential information

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.