Team Administrator - Temp-perm

A leading property firm based in the Central London is looking for a Team Assistant to support the L & D team,. Would suit a person with a minimum of 2 years’ experience who is eager to learn, who wants a role with lots involvement. Lots of scope to grow and develop. Must be bright and able to show evidence of use of initiative and pro-activity. This will be a temp- perm role so ideally looking for immediate starters.

Key responsibilities include:

• Provide assistant support to team; responding emails, event invitations, contacts, travel, project work.
• Arranging L & D courses, book rooms, trainers etc.
• Ad-hoc support for the HR team
• Point of contact for clients and project related calls to the office
• Coordinate client meetings, design team meetings etc. on behalf of the project team:  book meeting rooms, catering/refreshments, AV/IT requirements  and notify reception of all attendees
• Be proactive with project calendar(s); awareness of programmes, meeting schedules, room requirements/travel
• Booking conference calls/meeting with clients/consultants
• Coordinate travel:  trains/flights/taxi. Research travel options, distribute agenda itineraries. If necessary, co-ordinate travel logistics with the client
• Coordination of any reports (agenda items, minutes).
• Organise team events/outings
• Timesheets
• Process of incoming and outgoing post
• Archiving of project documents/drawings/diaries 

Key attributes

• Experience of working/supporting several individuals or teams
• Managing multiple diaries, simultaneously!
• Strong organisation skills
• Ability to ultimately take ownership of particular tasks