Temporary Executive Assistant

Job Profile

The Executive Assistant will be based in London and specifically work in the Direction Division of AfRO within a non-for-profit organisation, working closely with the Regional Director and supporting the other members of the team as required.

The position is temporary for a period of four months paying between £15 - £18 per hour.

Essential duties and responsibilities

• Providing high level administrative support, requiring discretion, confidentiality, and a detailed knowledge of the organisation's operations, procedures, and people.
• Attending meetings, conferences and other events and drafts reports and summaries as requested.
• Facilitating smooth communications among the Regional Director, co-workers and external parties.
• Maintaining calendar for the Regional Director, including scheduling and confirming meetings, reserving meeting rooms and organising briefing materials
• Planning and managing travel schedule, including: obtaining visas, booking flights and transfers, preparing travel documents.
• Arranging for approval of payments/reimbursements for department staff and consultants.
• Processing consultancies.
• As required, conducting internet research to prepare briefing materials for the Regional Director.
• Any other duties as directed by the Regional Director.

Candidate Profile

• Previous Executive Assistant experience is essential.
• Basic financial and budgeting knowledge an advantage
• Excellent written, verbal, organisational, analytical and interpersonal skills.
• Excellent computer skills, proficient in Microsoft Office.
• Excellent listening and communication skills with sensitivity to cultural communication differences.
• Ability to show discretion and ability to handle confidential issues.
• High level of self-motivation and comfort working independently when necessary.
• Poised and works well under pressure.
• Attentive to detail and willing to work simultaneously on a wide range of tasks and projects with an ability to prioritise tasks. Maintains flexibility as and when necessary
• Pleasant, diplomatic manner and disposition in interacting with senior management, colleagues and the general public.