EA
- Recruiter
- RMS Recruitment Limited
- Location
- England, London
- Salary
- £45000 per annum
- Posted
- 22 Jul 2017
- Closes
- 25 Jul 2017
- Ref
- 7861
- Contact
- Kathryn Blacker
- Job Title
- EA
- Industry Sector
- Fashion
- Contract Type
- Permanent
- Hours
- Full Time
We are recruiting for two new Executive Assistant roles within an Online Fashion Company, located in wonderful Mayfair office, paying up to £45k!
Executive Assistant to the Group & Company Secretary:
As EA to the Group General Counsel and Company Secretary you will support function to the Department she heads which includes Legal, Compliance, Risk Management and Corporate Social Responsibility.
Key Duties & Responsibilities:
- Support the Group GC in her role as Corporate Secretary of the Board of Directors and its Committees, this will consist of:
- Support the Board of Directors with all Board logistics related matters when required
- Support the Group GC in establishing an effective record retention system for governance related documents (e.g. Board Minutes, Pre-Approval requests and sign-offs issued under the Reserved Matters etc.)
- Draft presentations and documents in accordance with instructions and input from the Group GC and/or Legal team
- Manage insourcing project from Rocket and own all insourced back office processes from Rocket once insourced
- Support other projects as required
- Support the wider Executive Assistant team, Office Management and provide cover to team members as and when required
Qualifications, Knowledge & Skills Required:
- 8+ years' work experience as legal assistant or equivalent in a large institution managing a large number of tasks and stakeholders in a demanding and fast paced environment.
- English (Fluent Speaking & Writing)
- PC Knowledge: Microsoft Office Word, Excel and PowerPoint; training for Diligent Board Book
The ideal candidate will have a hands-on approach with a "can do" attitude, in order to support the Group and Legal team with daily work. As well as being able to work efficiently and manage a wide number of key stakeholders in a fast-paced and demanding environment - this is a key element to being successful within the role.
Assistant to the Group GC & Legal Team
The Assistant will support the Group General Counsel and Company Secretary as well as supporting the function to the Department she manages which includes Legal, Compliance, Risk Management and Corporate Social Responsibility.
Again for this role a "can do" attitude is essential, as well as being able to handle a fast-paced and demanding environment.
Key Duties & Responsibilities:
- Support the Group GC in her role as head of the Legal Team and faciliate her interaction with the geographically spread Legal /GRC Team and her cross-functional interaction of with other departments such as Finance, Treasury, Tax, HR, Marketing, Communications etc. and the brands portfolios
- Support the Group GC/legal and GRC team in establishing an effective record retention system and procedures
- Support the Group GC/Legal Team with managing and tracking a large number of shareholder communications (i.e. legal notices, invitation letters, waivers, proxies etc.) when Annual General Meeting of Shareholders and Extraordinary Meetings of Shareholders, Equity Roll-Ups, Capital Increases etc. Template letters/ documents/email communications will be provided.
- Support the Group GC with managing the Legal budget by collecting engagement letters from law firms, sending out the Outside Counsel Policy to new law firms, tracking the legal spend reportable monthly by the Head of Legal in each brand and by law firms Holding; coordinate the review and approval of legal /service providers invoices by the Group GC before payment is made
- Support the Group GC/Legal-GRC team with reporting to stakeholders (auditors, Board, Committees, Regional Boards etc)
- Draft presentations and documents in accordance with instructions and input from the Group GC and/or Legal/GRC team
- Support the Group GC and the Legal /GRC Team (based in London) with administrative tasks (flight tickets, expenses claims, printing faxes)
- Support projects as required and as time permits
Qualifications:
Are the same for both roles.
RMS would love to help with your job search! We specialise in secretarial roles such as PA, EA, Team Assistant and general Administrative roles across a wide range of industries. Please do not hesitate to apply if you feel you are right for the role!
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