Receptionist/PA

My client who is a highly reputable and successful international private bank based in the West End is looking for an experienced corporate receptionist with secretarial experience to provide a first class service on reception and also to provide senior management with ad hoc diary and travel management. This is a busy and varied role and would someone who is a self-starter, high organised with excellent negotiation skills.

• Ensuring the smooth running of the reception and meeting and greeting of visitors
• Setting up meeting rooms with refreshments
• Answering all calls in a professional, courteous and timely manner; screening calls as required
• Responsible for administration of mail and couriers service - log all couriers, outgoing post
• Responsible for stationery and kitchen supplies, ensuring appropriate stock levels.
• Assist Office Manager to ensure marketing material stock levels are met
• Assist Office Manager with third party suppliers from electricians, engineers, coffee machine maintenance and ad hoc items
• Assist staff at various levels with administrative duties as requested
• Responsible for booking all staff travel - flights, hotels, cars and accommodationDesired Skills and Experience
• Receptionist experience with a financial services firm preferred but not essential
• Excellent verbal and written communication skills required
• Exceptional customer service and interpersonal skills required
• Proficiency in Microsoft Word, Excel and PowerPoint
• Corporate presentation skills
• Must be highly organised with the ability to multi-task and prioritise workload
• Must be discreet and confidential
• Calm demeanour as will be dealing with different personalities and temperaments
• Must be flexible and adaptable