Office Manager - Executive Search

Office Manager

Permanent Contract, 9am to 6pm (finish at 5pm on a Friday)

£30,000 to £40,000, City of London

My client is an extremely successful and fast growing Executive Search firm based in the City. They are looking for an Office Manager to join their team. You will be the only support function for the office and be responsible for the total smooth running, and management of the 3 Directors. Duties to include:

Office Management

• Management of all facilities
• Ordering of all office supplies: stationery, printers, new computers etc
• Liaising with landlords
• Liaising with all vendors, management of all agreements
• Arranging all client/candidate events and corporate trips. Twice yearly corporate holidays eg Dubai and St Tropez

Finance

• Working with the Director to manage all accounts
• Processing of employee commission statements
• Preparing monthly commission reports for management
• Processing timesheets and expenses for contractors
• Processing invoices to be sent to clients
• Reconciling inbound invoices
• Dealing with contractor payroll queries
• Strong excel experience essential
• Management of employee and Director expenses

HR

• On boarding of new starters
• Logging of appraisal processes
• Creating contracts, offer letters and relating new starter paperwork
• Ideally CIPD qualified but not essential

PA

• Diary and meeting management for 3 Directors
• Extensive international travel arrangements for consultants and Directors to meet clients
• Travel to New York office
• Ad hoc admin duties

This is a fun and lively company and you must have personality and strong communication skills. The company really invests in its staff, and values their hard work. Fab company to work for and great hybrid role! Ideally you will have worked in a similar role within Recruitment or Search, or a corporate environment and be looking to take full control of all the Operations